Safety Manual

Hearing protection is required to be worn by all Employees whenever it is not feasible to reduce the noise levels or duration of exposures at or above 85 decibels. Note: if you need to raise your voice to speak to someone 3ft away, noise levels could be over 85 decibels. Employees should refer to the Job Hazard Assessment in determining the proper hearing protection device required.

Employees are required to use approved and appropriate hand protection when exposed to hazards such as those from skin absorption of harmful substances; severe cuts or lacerations; severe abrasions; punctures; chemical burns; and harmful temperature extremes. The appropriate hand protection selection shall be based on the evaluation of the tasks performed, conditions present, duration of use, and the hazards and potential hazards identified.

Employees are required to use foot protection when working in areas where there is a danger of foot injuries due to falling or rolling objects, or objects piercing the sole, or when the use of protective footwear will protect the affected employee from an electrical hazard, such as a static-discharge or electric-shock hazard, that remains after other protective measures have been taken. Foot protection shall be worn by all employees assigned duties at field locations and warehouses that meet the following requirements:
(A) be made of leather or equivalent, either lace up or pull up providing ankle protection and soles designed to protect from punctures with defined heels for climbing ladders and;
(B) meet the following consensus adopted in 1910.136;
(1) ASTM F-2412-2005 or,
(2) ASTM F-2413-2005 or, ASTM F-2413-201.

Fall protection is required when performing certain elevated jobs in excess of six feet or more above a lower level. When working from heights, plan projects to ensure that the job is done safely by deciding how the job will be done, what tasks will be involved, and what safety equipment may be needed to complete each task. Fall protection consists of the following:
(A) Guardrail Systems-29 CFR 1926.502(b):a barrier erected to prevent falling to lower levels consisting of:
(1) toprails, midrails, or toeboards that must be used on unprotected edges of a ramp or runway, the unprotected sides or edges of holes, and around hoisting areas with a chain or gate placed across the hoist opening while not in use.
(B) Personal Fall Arrest Systems – 29 CFR 1926.502(d): a system used to arrest the fall of an individual from the heights of six feet or higher consisting of:
(1) anchorage, connectors, body harness and,
(2) may include a deceleration device, lifeline, or suitable combinations.
(C) Safety Nets Systems – 29 CFR 1926.502(c): classified as a passive fall protection which can be installed as either a barrier to prevent a fall, or beneath the work to catch a falling worker and designed to decrease the distance and energy of a fall.
(D)Positioning Device Systems – 29 CFR 1926.502(e): a positioning device as a body belt or body harness system rigged to allow a worker to be supported on an elevated vertical surface, such as a wall, and work with both hands free while leaning.
(E) Fall Restraint System – OSHA Standard Interpretation to Mr. Dennis Gilmore (11/2/1995): a system that tethers a worker in a manner that will not allow a fall of any distance, consisting of:
(1) anchorage, connectors, and body harness or,
(2) a lanyard, lifeline, and or other devices strong enough to prevent the worker from moving past the point where the system is fully extended.
(F) Warning Line Systems – 29 CFR 1926.502(f): a warning line system as a barrier erected to warn workers that they are approaching an unprotected side or edge, and to designate an area in which work may take place without guardrails, body harness, or safety net systems, consisting of ropes, wire, or chains.
(G)Controlled Access Zones - 29 CFR 1926.502(g): a work area in which certain types of work may take place without using conventional fall protection systems with access being carefully controlled.
(H)Safety Monitoring Systems – 29 CFR 1926.502(h): an alternative system option for low-slope roofing work that must be monitored by a designated competent person.

When work is to be conducted in attic spaces, the following must be completed prior to and/or during work:
(A)select employees who have the knowledge, experience, and training to conduct work in attics and,
(1) if work is being done as a team, ensure team has worked together, knowing each other’s capabilities and limitations,
(B) assisting apprentices or on-the-job-training (OJT) is monitored continuously by a competent person with duties specifically outlined;
(C) have completed Fall Prevention/Protection training and Attic Awareness training and;
(D) completion of a Job Hazard Assessment, identifying any known hazards with associated mitigation

Each employee shall demonstrate an understanding of the training specified and the ability to use the tool properly to a competent person, before being allowed to perform work requiring the use of the selected tool. All employees required to use Hand and Power Hand Tools shall be trained to know at least:
(A)when PPE in necessary; "
(B) what PPE is necessary;
(C) how to properly don, doff, adjust, and wear PPE;
(D)PPE limitations and;
(E) proper care, maintenance, and disposal; with training documentation consisting of:
(1) name or identity of the employee trained,
(2) dates of training, and;
(3) signature of either the person who conducted the training or the Employer. 29 CFR 1926.503(b)(1).

When there is reason to believe that any employee who has already been trained does not have the understanding or skill required, such employee shall be retrained. Circumstances where retraining is required include but not limited to:
(A) changes in the workplace render previous training obsolete; or
(B) changes in the types of PPE to be used render previous training obsolete; or
(C) inadequacies in an affected employee’s knowledge or use of assigned PPE indicate that the employee has not retained the requisite understanding or skill; with training documentation consisting of:
(1) name or identity of the employee trained,
(2) dates of training, and;
(3) signature of either the person who conducted the training or the Employer. 29 CFR 1926.503(b)(1).

The purpose of this section is to communicate Company responsibilities & employee responsibilities and precautions as related to tool usage so that a safe and healthful working environment can be maintained.

Employees using hand and power tools will follow regulations found in 29 CFR 1926 Subpart I - Tools, Hand and Power. Hand and power tools assist in tasks that would be difficult or impossible. However, these tools can be hazardous and have the potential to cause severe injuries when used or maintained improperly. Special attention toward hand and power tool safety is necessary, along with proper housekeeping, in order to reduce or eliminate hazards.

Tools that are operated manually which include tools such as axes, hammers, screw drivers, chisels, wrenches, and more. These tools include:
(A) Double handle tools: such as set of pliers or snips, measured by the handle length and grip span; with the span being the distance between the thumb and fingers when the jaws are open or closed and consist of;
(1) Power grip
(i) a type of hand grip that provides maximum hand power for high force tasks with all fingers wrapping around the handle or a;
(2) Pinch grip
(i) a smaller grip that is held between the thumb and fingertips that provides control for precision and accuracy and,
(B) Single-handle tools-tool with one handle, such as a hammer or screwdriver that is measured by the handle length and the diameter of the handle.

3.3.1. Uses & Hazards
According to the NIOSH, National Institute for Occupational Safety & Health, the four main categories for hand tool use are:
(A) Cutting, Pinching, Gripping tools such as pliers, snips, cutters, X-acto knives and;
(B) Striking tools such as hammers and;
(C) Driving tools such as screw drivers, hand wrenches, nut drivers and;
(D) Impact tools such as punches, chisels, nail sets, wedges, or drift pins.

3.3.2. Non- Powered Hand Tool Hazards
Hand tools that are used often, leading to complacency that result in:
(A) Sudden Accidents that result from;
(1) misusing a tool,
(2) using the incorrect type of tool,
(3) lack of proper maintenance, and;
(B) Injuries Sustained over a Period of Time that can lead to:
(1) Musculoskeletal Disorders (MSDs) that are medical problems associated with the muscles, nerves, tendons, ligaments, joints, cartilage, blood vessels, or spinal discs caused by:
(i) repeating the same motion over and over,
(ii) using the wrong type of tool,
(iii) vibrating equipment,
(iv) contact injuries with sharp or hard objects, or
(v) holding an awkward position for a long period of time.

3.3.3. Hazard Control-Sudden Injuries
To prevent sudden injuries, ensure to:
(A) Select the proper tool that.
(1) fits the workplace available,
(2) can be used in a comfortable work position,
(3) reduces the force you need to apply,
(4) is designed for the job you are doing and,
(B) Properly maintain and care for by:
(1) using tools for the job they were designed for,
(2) checking wooden handles for cracks, splinters, or loose,
(3) double check tools with taped handles that could hide flaws,
(4) checking jaws of wrench,
(5) look for mushroomed heads on impact tools and,
(C) When using sharp or spark-producing tools ensure to;
(1) direct sharp tools away from other workers and areas such as aisles or walkways.
(2) ensuring sharp tool are not dull,
(3) not use cracked saw blades,
(4) when using spark producing tools, check for ignition sources prior to tool use, and,
(5) when working around flammable or combustible substances, use a tool made of non-ferrous material, while choosing and wearing proper PPE when applicable.

3.3.4. Hazard Control-MSDs
To prevent injuries sustained over a period of time, ensure to choose the best tool for the job that;
(A) minimizes the amount of force needed, and
(B) fits your hand properly while,
(C) keeping your body in a comfortable position while working, and
(D) choosing and wearing proper PPE when applicable.

Power tools have a source of power that allows them to operate automatically and without human intervention. The five main categories defined by the type of power source used are:
(A) Electric: runs on electricity, having a power cord or be battery operated and,
(B) Pneumatic: powered by compress air and,
(C) Liquid Fuel: often using gasoline or other forms of liquid fuel such as propane and,
(D) Hydraulic: power by fluid and,
(E) Power-actuated: tools that are powered by explosive cartridges.

3.4.1. Hazards
The three major types of hazards associated with power hand tools are:
(A) struck by hazards, consisting of being struck by the tool, part of the tool, or work materials.
(B) breathing hazards, inhaling substances when tool or work materials emit harmful dusts, fumes, mists, vapors, or gases, causing upper respiratory irritation, headaches, nausea, dizziness, and
(C) electrical hazard, that can cause burns, and electrocution due to frayed or damaged power cords, hazardous connections, or improper grounding.

To protect yourself from hazards associated with electrical tools, the following precautions should be taken:
(A)do not carry tools by the electric cord,
(B) do not use the electric cord to hoist or lower tool,
(C) do not yank or pull cords to disconnect,
(D) keep electric cords away from heat, oil, and sharp edges,
(E) ensure cords do not present a tripping hazard and,
(F) always use tools that either have,
(1) a 3-wire cord plugged into a grounded receptacle or,
(2) are double-insulated or,
(3) are powered by a low-voltage isolation transformer.

To protect yourself from hazards associated with pneumatic tools, the following precautions should be taken:
(A) treat the air hose as identified in Section 3.3.2,
(1) ensure tool is properly connected to air hose,
(2) use safety device on muzzle of tool to prevent tool from ejecting fasteners unless the muzzle I sin contact with work surface,
(3) ensure attachments are secured,
(4) use appropriate PPE,
(5) never point tool at anyone else or yourself,
(6) do not use compressed air for cleaning unless p.s.i. is reduced to less than 30 p.s.i,

To protect yourself from hazards associated with liquid fuel tools, the following precautions should be taken:
(A) when transporting, handling, or storing fuel, use approved flammable liquid containers, and follow the procedures for working with and around flammable liquids identified in 29 CFR 1910.106 Subpart H,
(B) shut down tool and allow for cooling prior to fueling and,
(C) when being used in an enclosed area, ensure there is proper ventilation or use appropriate respirator

To protect yourself from hazards associated with hydraulic tools, the follow precautions should be taken:
(A) use appropriate PPE,
(B) follow the manufacturer’s recommendations including;
(1) safe operating pressure for hoses, valves, pipes, filters, and fitting;
(2) use fire resistant fluids, and
(3) ensure proper care and maintenance.

To protect yourself from hazards associated with power actuated tools, the following precautions should be taken:
(A) employees using power actuated tools will be specifically training in their use,
(B) use appropriate PPE,
(C) inspect tool before use to ensure:
(1) tool is clean and,
(2) all moving parts operate freely and,
(3) muzzle is clear from obstructions and,
(4) all shields, guards, and/or attachments are present.

The following safety practices should be followed prior to starting work and during work:
(A) proper regular maintenance,
(B) selection of proper tool for the job,
(C) keeping people not involved with the work away from work area,
(D) inspection of too prior to use,
(E) removal of damaged tools,
(F) clothing considerations, to include long hair and jewelry worn,
(G) safely carrying of tools,
(H) operating tools to the manufacturers’ instructions,
(I) appropriate use of PPE,
(J) disconnection of tools when not in use when servicing, cleaning, or changing of accessories,
(K) not carrying or pulling tools by cords,
(L) keeping cords away from heat, oil, and sharp edges,
(M) not holding the switch button while carrying a plugged-in or otherwise powered tool.

Each employee shall demonstrate an understanding of the training specified and the ability to use the tool properly before being allowed to perform work requiring the use of the selected tool. All employees required to use Hand and Power Hand Tools shall be trained to know at least:
(A) when tool is to be used,
(B) what appropriate tool is needed,
(C) how to properly use tool,
(D) tool limitations, and manufacturers specifications,
(E) inspection, care, maintenance, and OUT OF SERVICE procedures,
(F) with training documentation consisting of:
(1) name or identity of the employee trained,
(2) dates of training and,
(3) the signature of either the person who conducted the training or the Employer per 29 CFR 1926.503(b)(1).

When there is reason to believe that any employee who has already been trained does not have the understanding or skill required, such employee shall be retrained. Circumstances where retraining is required include but not limited to: 
(A) changes in the workplace render previous training obsolete; or
(B) changes in the types of tools to be used render previous training obsolete; or
(C) inadequacies in an affected employee’s knowledge or use of tool indicate that the employee has not retained the requisite understanding or skill; with training documentation consisting of:
(1) name or identity of the employee trained,
(2) dates of training and,
(3) signature of either the person who conducted the training or the Employer. 29 CFR 1926.503(b)(1).

Working on and around stairways and ladders is hazardous. Stairways and ladders are major sources of injuries and fatalities among construction workers. OSHA rules apply to all stairways and ladders used in construction, alteration, repair, painting, decorating, and demolition of worksites covered by OSHA’s construction safety and health standards.

This program is applicable to all employees who may utilize ladders & stairways on non-owned jobsites and permanent places of employment that include the following regulations:
(A) 29 CFR Part 1926, Subpart X regulations applied to all ladders and stairways used and constructed while performing construction related work and requirements for designing, using, and maintaining ladders in the construction industry,
(B) 29 CFR Part 1910, Subpart D regulations applied to all permanent places of employment and requirements for designing, using, and maintaining ladders in the general workplaces,
(C) 29 1926 Subpart X Appendix A ANSI adopted standards for the design and use of ladders while noting that any ladder designed and built in full accord with the ANSI standard is also recognized as meeting OSHA requirements.

The rules specify when stairways and ladders must be provided and in general, the standards require the following when:
(A) there is a break in elevation of 19” (48 cm) or more and no ramp, runway, embankment, or personnel hoist is available, a second point of access must be provided and used,
(B) there is only one point of access between levels, the access point must be:
(1) clear of obstacles to permit free passage or,
(2) the free passage becomes restricted, as second point of access must be provided and used, and
(C) there are more than two points of access between levels, one point of access must remain clear and,
(D) in addition to 4.2 (A)(B)(C) stairway and ladder fall protection systems that are required to be installed prior to use of stairways and ladders identified in 29 CFR 1929.1050-1060, referring to job made and manufactured portable ladders intended for general use, rather than ladders specifically manufactured for scaffold access and egress addressed in 29 CFR 1926.451 Subpart L.

The following rules apply to all ladders:
(A) ladders will be free of oil, grease, and other slipping hazards, and
(B) not loaded beyond their maximum intended load, or beyond their manufacturer’s rated capacity, and
(C) only used for their designed purpose, and
(D) used only on stable and level surfaces unless secured to prevent accidental movement,
(E) not used on slippery surfaces unless secured or provided with slip-resistant feet; whereas slip resistant feet will not be used to substitute for exercising care when placing, lashing, or holding a ladder on slippery surfaces and
(F) ladders placed in passageways, doorways, or driveways, or where they can be displaced by workplace activities; shall be secured, guarded, or barricaded to prevent accidental movement and
(G) top and bottom areas of ladders shall be kept clear and,
(H) not moved or shifted during use and
(I) be equipped with nonconductive protection when contact with energized equipment is possible,
(J) ladder components must be surfaced to prevent snagging of clothing and injury from punctures or lacerations, and
(K) all wooden ladders will not have any opaque coating covering except for identification or warning labels, which may be placed only on one face of the side rail, and
(L) when moving on ladder, the worker will:
(1) face the ladder when moving up or down and
(2) use at least one hand to grasp the ladder when climbing or descending, and
(3) not carry objects or loads that could cause loss of balance or falling, with
(M) each ladder being inspected by a competent person periodically and after any incident/accident that could affect safe use.

4.4.1. Ladder Safety Standards and Ratings
The American National Standards Institute (ANSI) and the Occupational Safety and Health Administration (OSHA) issue set standards for ladders use. The American Ladder Institute (ALI) develops safety standards on behalf of ANSI, providing rules for designing, producing, testing, and creating different sets of requirements.

4.4.2. American Ladder Institute Safety Standards
(A) A14.1 – Portable Wood Ladders – 2018
(B) A14.2 – Portable Metal Ladders – 2017
(C) A14.3 – Fixed Ladders – 2008
(D) A14.4 – Job Made Ladders – 2018
(E) A14.5 – Reinforced Plastic Ladders – 2017
(F) A14.7 – Rolling Ladders – 2011
(G) A14.8 – Requirements for Ladder Accessories – 2020
(H) A14.9 – Disappearing Attic Stairways – 2019
(I) A14.11 – Stepstools – 2018

4.4.3. American National Standards Institute
(ANSI) Safety Ratings ANSI issues ratings for ladders which tell the user what jobs they are suitable for and what the maximum load is of a particular ladder as shown in Table 4.1.
Table 4.1 ANSI Ladder Ratings

4.4.4. OSHA Ladder Regulations
The four main OSHA regulations for ladders are listed below and in 29 CFR 1910 Subpart D. OSHA requires that ladder users known and understand the:
(A) Marking Requirements, which requires manufacturers identify;
(1) size and maximum length
(2) highest standing level
(3) model number
(4) number and length of any sections when manufactured
(5) guidance for how to use ladder safely along with any other warning notices and,
(B) Material Guidelines: the guidelines for wooden, fiberglass, and plastic ladders. There are no material guidelines for metal ladders and,
(C) Construction Requirements: requirements to the Type of ratings of portable ladders (Table 4.1) that determine the maximum load and recommended used for each type of ladder and,
(D) Test Requirements: each of the three ladder materials (wood, metal, plastic) require varying tests to prove their strength, bend resistance, and quality of the parts used in manufacturing. In addition, OSHA requires that ladder users know and understand:
(1) specific design requirements for different types of ladders,
(2) maximum load carrying capacities for different types of ladders,
(3) correct procedures for erecting, maintaining, and disassembling fall protection systems and,
(4) rules for the safe placement, use, and care of ladders.

4.4.5. OSHA Ladder Types
Ladder types per OSHA can be found in 29 CFR 1910.23 Subpart D.

4.4.6. Ladder Selection
When selecting a ladder, employees should always consider the work to be done and the environment in which the work will be performed such as:
(A) what elevations is the work to be performed,
(B) location electrical wires or equipment,
(C) weight of equipment being used, and
(D) working alone or with others, which should guide the selection of,
(1) style of ladder to be used and,
(2) length of ladder that is,
(i) long enough to perform the task without reaching or leaning too far and,
(ii) not so long that creates a hazard and,
(iii) not to exceed at least 36” above the surface being accessed with,
(3) a capacity, strong enough to support employee, tools, and equipment needed and,
(4) the material of construction such as metal, wood, and fiberglass that offer certain advantages and disadvantages in terms of strength, durability, and use.

4.4.7. General Ladder Set Up
Before setting up a ladder, employees will inspect and prepare the work area by:
(A) clearing the area around the base and top of ladder or debris and equipment and,
(B) observing overhead or conductive wires or electrical equipment and,
(C) if ladder must be placed in a passageway, employees will:
(1) lock passageway door, or
(2) place barriers around base of ladder, or
(3) post signs to detour traffic from work area.

4.4.8. Ladder Set Up
In addition to 4.2.7 General Ladder Set Up, employees using step ladders will:
(A) never use step ladders as straight ladders,
(B) ensure the legs of the ladder are fully open with spreaders locked into place,
(C) never step or stand on the utility shelf or back backing of the ladder,
(D) never stand on the top step of the ladder, and in addition, employees using extension ladders will:
(E) always place the extension ladder on a firm and level surface with the base of the ladder parallel to the leaning surface, or when the ground is soft or uneven, place a flat object beneath the ladders feet to keep ladder level and prevent sinking into ground, and
(F) when possible, lash, block, or tie the base of the ladder to keep it from moving and falling using the,
(G) 4:1 Rule, that requires,
(1) the feet of the ladder are set approximately one-fourth the working length of the ladder away from a stable and solid leaning surface, with all straight and extension ladders extending at least 3’ above the support surface with overlap requirements consisting of:
(i) up to 36’ with overlap of 3’ or,
(ii) 36’ to 48’ with overlap of 4’ or,
(iii) over 48’ with overlap of 5’ and,
(H) never try to increase the height of a ladder by placing in on a table, box, barrel, or other object or,
(I) splice two short ladders together to gain height.

4.4.9. Ladder Usage-Ascending and Descending
When mounting or climbing a ladder, employees will check shoes for any slippery substances, ensure no one else is currently on the ladder, begin climbing ladder from the center, ensure body is centered when climbing or working; and:
(A) transporting tools or equipment, employees will not hand carry tools when climbing, instead use a tool belt, bucket, or handline to move tools and equipment from the ground to working level and,
(B) maintain three points of contact with the ladder at all times when climbing and descending and,
(C) avoid leaning or stretching to finish a task from a single location, but instead, climb down and reposition the ladder and never:
(1) lean backwards away from the ladder and,
(2) attempt to move the ladder by “walking or rocking” it, or
(3) move the ladder with someone still on it, and when descending the ladder and while descending from a ladder, employees will follow standard safety guidelines by:
(D) lowering equipment before descending,
(E) climb down facing the ladder,
(F) descend latter per 4.4.9(B), and
(G) never slide down ladder and,
(H) step, not jump from the bottom of ladder.

4.4.10. Ladder Inspection
ladders will be visually inspected:
(A) before each use and,
(B) after any occurrence that could affect their safe use and,
(C) periodically inspected by a competent person with inspections consisting of:
(1) base/feet of ladder,
(2) all hardware is present and secure, and
(3) neither siderail is cracked, split, or broken, and
(4) rungs, cleats, or steps are
(i) free from oil, grease, or other slippery substances and
(ii) none are broken, bent, chipped, missing or loose; with
(D) wooden ladders being inspected for splinters, slivers, cracked rails, and large knots that could separate over time and,
(E) metal ladders being inspected for sharp edges, corrosion, and bent or dented parts, including,
(F) extension ladders being inspected for:
(1) locks are present,
(2) wheels, pullies are properly lubricated and move freely,
(3) pulley rope is not worn, rotted, or frayed and,
(4) safety feet/base are in good working condition.

4.4.11. Maintenance, Care, and Storage of Ladders
All employees will ensure proper maintenance, care, and storage of ladders in addition to 4.4.10 Ladder Inspection shall:
(A) ensure any ladder found to be defective, immediately be marked with a “Do Not Use” sign or, tag, or in a manner that clearly identifies it as defective; and
(B) ensure any ladder that has been repaired must be restored to its original condition and inspected by a competent person before being placed in service;
(C) ensure any ladder damaged beyond repair will be destroyed or otherwise immediately discarded and,
(D) never attempt to or fix a ladder in the field or,
(E) use any ladder with makeshift repairs or,
(F) attempt to or straighten a bent or twisted ladder, and shall,
(G) notify their supervisor and fellow workers immediately upon discover of a faulty ladder in the field,
(H) shall not store in an area where they could be exposed to:
(1) harmful chemicals and,
(2) excessive heat or damaging insects and,
(I) prevent bowing, sagging, or bending, never store ladders on top of or under other objects and,
(J) properly store straight or extension ladders horizontally on racks, hooks, or be placed at each end and in the center and,
(K) store stepladders on flat racks or wall brackets, or lean stepladders closed against a wall and not store open with items placed on rungs or shelf and,
(L) ensure metal ladders are periodically lubricated to ensure free movement of wheels, pullies, hinges, spreaders, extension locks, and foot joints and,
(M) maintain fiberglass ladders by periodically surfacing the ladder with a coat of lacquer to prevent scratches or lightly sand the surface and apply a new coat of lacquer.

4.4.12. Lifting and Transportation of Ladders
When lifting or transporting ladders, employees will:
(A) grab ladder in the center and,
(B) bend knees, lifting with legs and,
(C) request help if the ladder is too heavy or awkward and
(D) when transporting by vehicle ensure:
(1) ladder is properly mounted and secured before moving and,
(2) if equipped with ladder racks, ensure the ladder is positioned evenly as possible and
(3) always secure the ladder with a tie-down consisting of either rope, bungee, or locks.

Rules covering stairways and their components generally depend on how and when stairs are used. Specifically, there are rules for stairs used during construction and stairs used temporarily during construction, as well as rules governing stair rails and handrails that include:
(A) During construction, stairways:
(1) that will not be a permanent part of the building under construction must have landings at least 30” deep and 22” wide (76x56cm) at every 12’and
(2) must be installed at least 30 degrees and no more than 50 degrees from the horizontal with,
(3) variations in riser height or stair tread depth must not exceed ¼ in any system, including any foundation structure used as one or more treads of the stairs and,
(4) with doors and gates opening directly onto the stairway must have a platform that extends at least 20” beyond the swing of the door or gate and,
(5) parts must be free of dangerous projections such as protruding nails, with no slippery conditions, and,
(6) workers must not use spiral stairways that will not be a permanent part of the structure and,
(B) Temporary Stairs used during construction; workers are not to use:
(1) stairways with metal pan landings and treads if the treads and/or landings have not been filled in with concrete or other materials unless the pans of the stairs and or landings are temporarily filled in with wood or other materials with all treads and landings replaced when worn below the top edge of the pan and,
(2) use of skeleton metal frame structures and steps are not to used unless the stairs are fitted with secured temporary treads and landings and,
(3) temporary treads must be made of wood or other solid material and installed the full width and depth of the stairs and,
(C) Stair rails requirements apply to stair rails with,
(1) four or more risers or rising more than 30” in height and must be installed along each unprotected side or edge or when top edge of rail system also serves as a handrail, the height of the top edge must be no more than 37” nor less than 36” from the upper surface of the stair rail and,
(2) must be surfaced to prevent injuries such as punctures or lacerations and to keep clothing from snagging, along with,
(3) unprotected sides having standard 42” guardrail systems and,
(4) vertical members, such as balusters used as guardrails, must not be more than 19” apart and,
(5) other intermediate structural members, when used, must be installed so that no openings are more than 19” wide and when,
(6) screens or mesh, are used, they must extend from the top rail to the stairway step and along the opening between top rail supports with,
(D) Handrails requirements consisting of
(1) handrails and toprails of the stair rail system must be able to withstand at least 200lbs at the top edge in any downward or outward direction, at any point along the edge and,
(2) must not be more than 37” high nor less than 30” from the upper surface of the handrail to the surface of the tread and,
(3) must provide an adequate handhold for workers to grasp to prevent falls with,
(4) temporary handrails having a minimum clearance of 3” between the handrail and walls, stair rail systems, and other objects and,
(5) stairways with four or more risers, or that rise more than 30” in height, must have at least one handrail with windings or spiral stairways having a handrail to prevent use of areas where tread width is less than 6” and when,
(E) Midrails are used, they must be located midway between the top of the stair rail system and the stairway steps.

Each employee shall demonstrate an understanding of the training specified and the ability to recognize hazards related to ladders and stairways and how to minimize known hazards. Employees must be trained by a competent person in the following areas:
(A) Nature of fall hazards in the work area,
(B) Correct procedures for erecting, maintaining, and disassembling used fall protection systems and,
(C) Proper construction, use, placement, and care in handling of all stairways and ladders; and
(D) Maximum intended load-carrying capacities of ladder use, with;
(E) Training documentation consisting of:
(1) name or identity of the employee trained,
(2) dates of training and,
(3) the signature of either the person who conducted the training or the Employer per 29 CFR 1926.503(b)(1).

When there is reason to believe that any employee who has already been trained does not have the understanding or skill required, such employee shall be retrained. Circumstances where retraining is required include but not limited to:
(A) changes in the workplace render previous training obsolete; or
(B) changes in the types of tools to be used render previous training obsolete; or
(C) inadequacies in an affected employee’s knowledge or performance that indicate the employee has not retained the requisite understanding or skill; with training documentation consisting of:
(1) name or identity of the employee trained,
(2) dates of training and,
(3) signature of either the person who conducted the training or the Employer. 29 CFR 1926.503(b)(1).

The purpose of this chapter is to provide a practical safe working environment for all employees relative to the hazards arising from the use of electricity.

Electrical safety-related work practices and procedures for employees who are exposed to electrical hazards.

Procedures for electrical safety are covered by the following regulations and standards:
(A) 29 CFR 1910 Subpart S: addresses electrical safety requirements that are necessary for the practical safeguarding of employees in their workplaces and is divided into four major divisions:
(1) design safety standards for electrical systems contained in 1910.302 through 1910.330,
(2) safety related work practices contained in 1910.331 through 1910.360,
(3) safety related maintenance requirements contained in 1910.361 through 1910.380,
(4) safety requirements for special equipment contained in 1910.381 through 1910.398 and,
(B) 29 CFR 1926 Subpart K: addresses electrical safety requirements that are necessary for the practical safeguarding of employees involved in construction work and is divided into four major divisions:
(1) Installation safety requirements contained in 1926.402 through 1926.408,
(2) safety related work practices contained in 1926.416 through 1926.417,
(3) safety related maintenance and environmental considerations contained in 1926.431 through 1926.432,
(4) safety requirements for special equipment contained in 1926.441 and,
(C) National Fire Protection Agency (NFPA) 70E: Originally developed at OSHA’s request, NFPA 70E helps employers and employees avoid workplace injuries and fatalities due to shock, electrocution, arc flash, and arc blast by assisting with compliance to 29 CFR 1910 Subpart S and 29 CFR 1926 Subpart K to safeguard people and property from electrical hazards.

5.3.1. Electrical Hazards
Electricity has long been recognized as a serious workplace hazard, exposing employees to many dangers. Accidental contact with electrical currents can cause injury, fire, extensive damage, or death. The primary hazards of electricity include the following:
(A) Shock: when a part of the body becomes part of the circuit path, the current can be conducted through the body by entering at one point and exiting at another point,
(B) Burns: common and serious injury caused by a person who has been electrically shocked,
(C) Arc-blast: when a pressure wave develops around an arc from the heating of air and the expansion of surrounding metal as it is vaporized, creating sources of high heat with temperatures reaching hotter than the surface of the sun,
(D) Explosions: created when electricity ignites and explosive mixture in the air caused by sparks given off from normal arcing or from overheated equipment,
(E) Fire: can be caused by defective equipment, overloading circuits, and using unsafe work procedures contributing to increased heat levels.

5.3.2. General Electric Safety Principles
The first step to preventing accidents is to respect electricity as well as all employees practicing the following safety principles:
(A) inspect and maintain equipment and tools,
(B) use available safety features such as
(1) three-pronged plugs,
(2) tools that are double insulated,
(3) safety switches and,
(C) de-energize electrical equipment when working on it by:
(1) disconnecting from energy source,
(2) confirming no stored or residual energy,
(3) has been locked and tagged out and
(D) use of “C” rated fire extinguishers for electrical fires,
(E) practicing good housekeeping and care for cables and cords,
(F) not touching water, bare wires, or ungrounded metal if not protected,
(G) ensuring electrical equipment is properly grounded,
(H) not wearing clothing or jewelry that can conduct electricity,
(I) proper use of PPE,
(J) practicing good housekeeping,
(K) not installing or repair equipment if not qualified and,
(L) immediately stop work and notify applicable supervisor or manager when any of the following is observed:
(1) Unsafe equipment and/or installation,
(2) Unsafe workplaces,
(3) Unsafe work practices.

5.3.3. General Requirements
Per 29 CFR 1926.416, the employer and employee shall:
(A) not work in such proximity to any part of an electric power circuit that the employee could contact the circuit in the course of work, unless the employee is protected again electric shock by deenergizing the circuit and grounding it or by guarding it by insulation or other means,
(B) not work in areas where the exact location of underground electric powerlines in unknown, employees using jackhammers, bars, or other hand tools which may contact a line shall be provided with insulated protective gloves,
(C) not begin work before ascertaining whether any part of an energized electric power circuit, exposed or concealed, is so located that the performance of work may bring any person, tool, or machine into physical or electrical contact with the electric power circuit without proper warnings or signage that such a circuit exists that includes hazards involved, protective measures taken,
(D) ensure barriers or other means of guarding shall be provided to ensure that workspace for electrical equipment will not be used as a passageway during periods when energized parts of electrical equipment are exposed,
(E) ensure working spaces, walkways, and similar locations shall be kept clear of cords so as not to create a hazard
(F) not change, in existing installations, circuit protection to increase the load in excess of the load rating of the circuit wiring,
(G) use special tools insulated for voltage to be used when fuses are installed or removed with one or both terminals energized,
(H) not use worn or frayed electric cords or cables and,
(I) ensure extension cords are not fastened with staples, hung from nails, or suspended with wire.

Per 29 CFR 1926.417, electrical power must be removed when electrical equipment is inspected, serviced, or repaired, ensuring the safety of personnel working with equipment, that the power is removed, and the equipment is locked and tagged out. Equipment is locked out and tagged out before any preventive maintenance or servicing is performed with;
(A) Lockout being the process of removing the source of electrical power and installing a lock which,
(1) prevents the power from being turned on and
(2) shall meet the following requirements per NFPA 70E 120.4,
(i) include a lock, either keyed or combination,
(ii) a lockout device shall include a method of identifying the individual who installed the device and,
(iii) the lockout device shall be permitted to be only a lock, if the lock is readily identifiable as a lockout device, in addition to having a means of identifying the person who installed the lock, provided that all of the following conditions exist:
(a) only one circuit or piece of equipment is de-energized,
(b) the lockout period does not extend bey ond the work shift,
(c) employees exposed to the hazards associated with re-energizing the circuit or equipment are familiar with this procedure and,
(3) lockout devices shall be attached to prevent operation of the disconnecting means with resorting to undue force or the use of tools and
(4) where a tag is used in conjunction with a lockout device, the tag shall contain a statement prohibiting unauthorized operation of the disconnecting means or unauthorized removal of the device and,
(5) lockout devices shall be suitable for the environment and for the duration of the lockout and,
(6) whether keyed or combination locks are used, the key or combination shall remain in the possession of the individual installing the lock or the person in charge, when provided by the established procedure and,
(B) Tagout being the process of placing a danger tag on the source of electrical power which
(1) indicates that the equipment may not be operated until the danger is removed and,
(2) shall meet the following requirements per NFPA 70E 120.4,
(i) a tagout device shall include a tag together with an attachment means and,
(ii) the tagout device shall be readily identifiable as a tagout device and suitable for the environment and duration of the tagout with,
(iii) a tagout device attachment means shall be capable:
(a) withstanding at least 50lbs exerted at a right angle to the disconnecting means surface,
(b) shall not be reusable and,
(c) attachable by hand, self-locking, and equal to an all-environmental tolerant nylon cable tie and,
(3) shall contain a statement prohibiting unauthorized operation of the disconnecting means or removal of the tag.

5.4.1. Lock out / Tag out Procedures
Safety-related work practices shall be employed to prevent electric shock or other injuries from either direct or indirect electrical contact when work is performed near or on equipment or circuits which are or may be energized. The specific safety-related work practices shall be consistent with the nature and extent of the associated electrical hazards. Whereby and approved, Company Lock out / Tag out Procedures are adopted and identified in:
(A) 29 CFR 1910.333(b) and,
(B) 29 CFR 1910.333(c)

If someone has contact with a live electric current and receives an electrical shock, DO NOT touch the person as doing so can cause electricity to move from their body to yours, shocking you both in the process. Electrical shocks always need emergency medical attention, even if the person seems to be fine afterward. The following are steps to take to help the victim of electrical shock:
(A) Separate the Person from the Current’s Source by:
(1) turning off the power by:
(i) unplugging an appliance if plug is undamaged or,
(ii) shut off power via circuit breaker, fuse box, or outside switch or,
(2) if power cannot be turned off:
(i) stand on something dry and non-conductive and,
(ii) try to separate the person from current using non-conductive object
(3) if high voltage lines are involved:
(i) local power company must shut power off,
(ii) DO NOT try to separate the person from current.
(B) Perform CPR ONLY when:
(1) you can safely touch the person and,
(i) the person is not breathing or
(ii) has no pulse and by,
(iii) a person who is trained in CPR
(C) Check for other injuries
(1) if the person is bleeding, apply pressure and elevate the wound if it’s in an arm or leg,
(2) check for fractures if shock caused victim to fall
(D) Wait for Emergency Medical Personnel to arrive.

The training requirements contained apply to employees who face a risk of electric shock or employees in occupations listed in Table 5.1 below:
(A) employees will be trained in and familiar with the safety-related work practices required by 29 1910.331-335, and listed in this manual, that pertain to their respective job assignments and,
(B) employees who are covered by this chapter but who are not qualified persons shall also be training in and familiar with any electrically related safety practices not specifically addressed but which are necessary for their safety,
(C) qualified persons (those permitted to work on or near exposed energized parts) shall, at a minimum, be trained in and familiar with the following:
(1) skills and techniques necessary to distinguish exposed live parts from other parts of electric equipment and,
(2) skills and techniques necessary to determine the nominal voltage of exposed live parts, and
(3) the clearance distances specified in 29 CFR 1910.333(c) and the corresponding voltages to which the qualified person will be exposed and,
(D) the training required by this section shall be of the classroom or on-the-job type, with the degree of training provided shall be determined by the risk to the employee.

When there is reason to believe that any employee who has already been trained does not have the understanding or skill required, such employee shall be retrained. Circumstances where retraining is required include but not limited to:
(A) changes in the workplace render previous training obsolete; or
(B) changes in the types of tools to be used render previous training obsolete; or
(C) inadequacies in an affected employee’s knowledge or performance that indicate the employee has not retained the requisite understanding or skill; with training documentation consisting of:
(1) name or identity of the employee trained,
(2) dates of training and,
(3) signature of either the person who conducted the training or the Employer. 29 CFR 1926.503(b).

The Fire Prevention and Protection Plan sets fire safety standards for practices, policies, and procedures to facilitate the Company’s ability to conduct safe operations and to ensure regulatory compliance. The purpose of this plan is to provide standards to safeguard life, health, and property.

This plan covers all employees and visitors. The objective of this plan is to provide one comprehensive fire prevention and safety document for all employees to reference in order to ensure safe practices are implemented.

The procedures identified in this plan can also be found in:
(A) 29 CFR 1910 Subpart L for General Industry, and
(B) 29 CFR 1926 Subpart F for Construction.

6.3.1. Responsibilities
(A) Managers and Supervisors are responsible for ensuring the fire prevention and protection plan is implemented and all employees are aware and trained and,
(B) Employees are responsible for understanding the hazards involved and must be familiar with:
(1) all safety precautions,
(2) location and use of fire protection and safety equipment and,
(3) know the fire prevention and protection for their worksite.

6.3.2. Fire Response
The following are guidelines in response to a fire or other emergency:
(A) first, call 911 from a safe location and provide the following information to emergency responders:
(1) Your name,
(2) Type of emergency (fire, medical, criminal, etc)
(3) address or location of emergency
(4) number of any injured
(5) severity of the emergency
(6) call back phone number,
(7) do not hang up until you are told to do so or there is an immediate threat to your safety and,
(B) relay this information as soon as possible to the Emergency Coordinator (ECO) listed in Table 6.1 and,
(C) when applicable, follow procedures listed in the Emergency Action Plan to include other notifications needed

6.3.3. Evacuation
Each Company location has evacuation and assembly points available that is identified in the EAP and posted in conspicuous locations. These procedures explain the expected steps to follow in case of building evacuation and all employees shall:
(A) review building evacuation map for their work area,
(B) know the location of the nearest exits
(C) know the designated assembly point for each building and,
(D) when a fire alarm sounds, everyone must:
(1) evacuate immediately and,
(2) go directly to the designated assembly area
(3) assist those with disabilities
(4) move at least 300’ from building to designated assembly area, and
(5) do not re-enter the building until instructed to do so by the ECO or designee

Fire is a chemical reaction between a combustible material (fuel), such as paper or wood, and the oxygen in the air. It takes more than just the presence of a fuel and oxygen to create fire. The fuel must reach it ignition temperature for the chemical reaction (combustion) to take place. (EX: O2+Fuel+Heat=Combustion). The six common ignition hazards are:
(1) Electrical wiring and equipment
(2) Internal combustion engine powered equipment
(3) Smoking
(4) Portable battery powered lighting equipment
(5) Nozzles for tanks containing flammable gases or vapors
(6) Temporary heating devices: PROHIBITED in all Company Office

Liquid Petroleum Gas (LPG) is any material which is composed of hydrocarbons or mixtures such as propane, propylene, butane, or butylene, with indoors storage of LPG being prohibited and outdoor storage being allowed under the following conditions whereas the storage system must have:
(A) containers, valves, connectors, manifold valve assemblies, and regulators of an approved type, and,
(B) cylinders used to store LPG must meet the Department of Transportation (DOT) specification and identification requirements found in 49 CFR 178 and,
(C) storage locations must have at least one approved portable fire extinguisher with a rating of at least 20B:C

Different types of fires require different fire extinguishers. Table 6.2 illustrates the following classes of fire extinguishers:
(A) Class A extinguisher that is used on ordinary combustibles such as wood, cloth, or paper with a symbol letter “A” inside a green triangle with the numerical rating consisting of the amount of water the extinguisher holds and,
(B) Class B extinguisher that is used on flammable liquids and gases such as grease, gasoline, or oil with a symbol letter of “B” inside a red square, with the numerical rating consisting of the approximate number of square feet of a flammable liquid fire that a non-expert person can expect to extinguish and,
(C) Class C extinguisher that is used on energized electrical equipment fires, with a symbol letter of “C” inside of a blue circle, with no numerical rating, and
(D) Class D extinguisher t hat is used on flammable metals with a symbol letter of “D” inside of a yellow five-pointed star, with no numerical rating and,
(E) Class K extinguisher that is not listed in the OSHA standards and has no official symbol but is generally marked with a black “K” used for extinguishing fires cooking appliances that involve combustible cooking media such as vegetable or animal oils, or fats; with,
(F) Multi-Class extinguishers that can be used on multiple classes of fires, indicated by the class letters for each type of fire, separated by a colon. The three types of multi-class extinguishers are:
(1) A:B, works against Class A and B fires,
(2) B:C, works against Class B and C fires,
(3) A:B:C, works against Class A,B, or C fires

6.6.1. Fire Extinguisher Use
Employees using fire extinguishers will be trained in the “PASS” system. This system is for the initial firefighting stage. If a fire cannot be extinguished using one full extinguisher, employees shall evacuate the site and call 911. The PASS system consists of:
(1) P: Pull the pin on the extinguisher,
(2) A: Aim at the base of the fire,
(3) S: Squeeze the handle
(4) S: Sweep at the fire, moving from side to side.

Each employee upon completion of training shall demonstrate an understanding of Fire Prevention and Protection plan with the ability to properly use fire extinguishers when required. Training documentation will consist of:
(A) name or identity of the employee trained,
(B) dates of training, and
(C) signature of either the person who conducted the training or the Employer. 29 CFR 1926.503(b)(1).

When there is reason to believe that any employee who has already been trained does not have the understanding or skill required, such employee shall be retrained. Circumstances where retraining is required include but not limited to:
(A) changes in the workplace render previous training obsolete; or
(B) changes in the types of tools to be used render previous training obsolete; or
(C) inadequacies in an affected employee’s knowledge or performance that indicate the employee has not retained the requisite understanding or skill; with training documentation consisting of:
(1) name or identity of the employee trained,
(2) dates of training and,
(3) signature of either the person who conducted the training or the Employer. 29 CFR 1926.503(b).

The purpose of this program is to promote the safety of all employees and motorists by actively supporting safe driving practices and establishes safety policies that are to be followed by all employees who are authorized to operate Company owned fleet vehicles.

This program applies to all employees who operate Company owned fleet vehicles.

This program is designed to establish minimum safety requirements for the operation of vehicles used for company business. The Companies are committed to providing and maintaining a safe working environment for our employees and protecting the citizens of the communities of which we serve. Operating a Company vehicle is a privilege, and commitment to the policies outlined in this program are vital to the success of building and maintaining a safe driving culture.

7.4.1. Requirements for Authorization
The following is required for all employees for authorization to operate any Company fleet vehicle:
(A) possess and carry on their person, a valid Texas driver’s license per the Texas Transportation Code (TTC), Chapter 521 and/or be able to comply with Sec. 521.029, of the TTC pertaining to the Operation of Motor Vehicle by New State Residents,
(B) display the license upon request of any Manager, Supervisor, or Law Enforcement Officer,
(C) acknowledge and authorize a Motor Vehicle History Report (MVR)
(D) read, understand, and sign:
(1) Driver Acknowledgment Form,
(2) Distracted Driving Policy,
(3) Cell Phone Policy and,
(4) Vehicle Accident checklist
(E) complete Alert Driving training.

7.4.2. Fleet Vehicle Use
The use of Company fleet vehicles:
(A) may only be operated by authorized employees who have met the driver criteria in 7.4.1 and,
(B) be used for Company business only,
(C) will be driven to and from assigned work areas or sites only,
(D) be parked and secured at the applicable shop at the end of each shift,
(E) fleet vehicles driven to and from an employee’s residence will only be done so with the applicable Managers approval,
(F) authorized drivers and/or passengers will NOT allow any unauthorized individual or employee to operate a Company vehicle,
(G) will be operated in accordance with all applicable laws, regulations, policies, and procedures, and
(H) no unauthorized passengers are permitted at any time, and
(I) as a general rule, employees operating a Company vehicle will not assist disabled motorist or accident victims beyond their level of knowledge, training, and experience; and when unable to provide proper medical care, assistance must be restricted to the notification of proper authorities (911).

7.4.3. Requirements
Authorized employees operating and/or using any fleet vehicle is required to:
(A) cooperate with Company officials and/or Law Enforcement agencies in matters relating to violation of Company policies, laws, or accident investigations,
(B) comply with all traffic laws, regulations, or ordnances,
(C) report any collision or accident that causes damage to Company property or other property immediately,
(D) report any damage sustained to Company fleet vehicles other than collisions,
(E) report any suspension, expiration, or revocations of driving privileges upon notification to Management, including Human Resources,
(1) operation of any Company vehicle is prohibited until driving privileges are reinstated by the Texas Department of Public Safety (TXDPS), Administrative Law Judge, or other governing agency, and
(i) official re-instatement documentation of driving privileges will be submitted to Human Resources for record and,
(F) report any moving violations or any traffic law infractions where a citation or warning was issued to applicable Manager immediately, and
(G) immediately report any serious moving violation while operating a Company vehicle or operating a privately owned vehicle to applicable Manager consisting of:
(1) driving while using handheld device,
(2) driving while intoxicated/impaired,
(3) reckless driving,
(4) failure to give information or render aid after a vehicle collision,
(5) speeding that is equal to or greater than 15mph over the posted speed limit

7.4.4. Safe Driving
It is the responsibility of each authorized employee to operate a Company vehicle defensively. This includes constantly monitoring and evaluating potential hazards, making necessary adjustments, deciding the safest actions to take, and taking actions safely. This positive approach can be achieved by remembering the “OODA” acronym:
• Observe: observe and identify potential hazards,
• Orient: orient or position the vehicle to avoid potential hazards identified,
• Decide: decide what is the safest action while maintaining a safe barrier around your vehicle, and
• Act: take the safest action.
The acronym “OODA” is simplified, and incorporates the following required safe driving habits:
(A) constantly scanning traffic conditions ahead, to each side, and behind,
(B) using vehicle communication equipment, such as:
(1) brake lights,
(2) turn signals,
(3) four-way flashers (hazard lights) and,
(C) staying focused on driving, dealing with distractions in a safe location and while parked,
(D) smoothly using accelerator and brakes,
(E) use of horn as a warning signal ONLY, do not assume it will stop or correct a potentially dangerous situation,
(F) slow before entering a curve and gradually accelerate out of it,
(G) pre-set temperature and radio controls,
(H) clear windows of frost, ice, snow, or debris before leaving,
(I) comply with all posted signs and speed limits. Speed limits are defined as the maximum safe speed in optimal conditions,
(J) increase following distance to at least 4 seconds and longer in adverse conditions,
(K) focus on what is ahead of the vehicle and what may be occurring,
(L) drive for the conditions regardless of the posted speed limit, and
(M) comply with Employee Handbook, Section 8-4 Distracted Driving Policy

7.4.5. Maintenance and Inspection
It is the responsibility of each authorized driver to ensure the vehicle they are operating is well-maintained and safe to operate, with
(A) all authorized drivers must ensure that applicable vehicle inspections, registrations, and insurance certifications are current and valid,
(B) all Company owned vehicles will be maintained by qualified technicians, designated service providers, or qualified maintenance staff,
(C) records that all vehicles are being maintained in accordance with manufacturer recommendations maintained and monitored by the Safety and Fleet Coordinator, and
(D) prior to operating a Company vehicle, all authorized drivers will perform a vehicle safety inspection that includes, but is not limited to the inspection of:
(1) fluid levels,
(2) fluid leaks around or under vehicle,
(3) belts and hoses
(4) suspension
(5) tires
(6) headlights, brake lights, turn signals, hazard flashers, reflectors
(7) mirrors
(8) wipers, washers, A/C, heater, defrost
(9) brakes
(10) exhaust
(11) steering
(12) speedometer, fluid gauges, battery gauge and,
(13) safety equipment that includes:
(i) first aid kit
(ii) fire extinguisher
(iii) spare tire
(iv) tire jack and assembly
(v) seatbelts, and
(14) required documents that include:
(i) motor vehicle insurance card
(ii) Company accident checklist
(iii) current and valid registration certificate, and
(E) when any defects are noted, all authorized drivers must take appropriate action to ensure the defects are addressed and corrected by notifying their immediate Supervisor, who will confirm defects noted and submit inspection report to:
(i) applicable Manager, and
(ii) Fleet Operations, with
(F) any vehicle that cannot be legally and safely operated; repaired before any operational use, or placed “out of service” until repairs can be completed, and
(G) no modifications will be made to any Company vehicle without approval from applicable Operations Manager and the Safety and Fleet Manager.

7.4.6.   Fleet Housekeeping
Housekeeping at the worksite is a normal part of the job and it is just as important for every fleet vehicle used during the work shift. This includes all regularly assigned fleet vehicles and all fleet vehicles used temporarily. Fleet vehicle usage may be considered a work environment per OSHA 1904.5(b)(1). Therefore proper fleet vehicle housekeeping is required.
(A) all employees using or operating a Company fleet vehicle shall:
(1) store all items away from the main seating area of the vehicle or make sure they are secure,
(2) clear paperwork, tools, containers, or any other items from dashboard,
(3) clean up spills promptly
(4) keep all items, including ladders secured in bed or tied down to ladder racks
(5) ensure lids to containers and toolboxes are secured,
(6) secure all loose items,
(7) avoid piling objects too high, inside or outside of the vehicle to ensure driver can always see clearly,
(8) store all material in an orderly manner, keeping the vehicle clean and organized at all times.
(B) at the end of each shift, all employees using or operating a Company fleet vehicle that is normally assigned or temporarily assigned to the employee shall:
(1) clean all trash from inside and outside of vehicle,
(2) remove all wire from vehicle and secure in identified locations,
(3) secure all materials in closed containers or toolbox, preventing exposure to outside environment,
(4) ensure all tools signed for are accounted for and turned in,
(5) remove and secure all personally issued tools from vehicle;
(C) all employees when temporarily using or operating any Company fleet vehicle other than their normally assigned vehicle, at the end of one shift or no longer needed, or at the end of multiple consecutive shifts and no longer needed, shall:
(1) remove all items, tools, equipment, material, and trash from inside and outside of vehicle ensuring the vehicle is clean, organized, in proper safe working condition, and ready for use, and.
(2) each Company fleet vehicle not normally assigned to an employee that was used or operated temporarily, must be inspected and comply with 7.4.6(C)(1) prior to turn in and assignment back to the employees normally assigned fleet vehicle or any other fleet vehicle.
(D) all fleet vehicle inspections will be documented through the safety reporting application system to the Safety and Fleet Manager by:
(1) any warehouse personnel identified by the applicable warehouse Manager to conduct turn-in responsibilities per 7.4.1(C)(2)
(2) any Supervisor or Manager may conduct turn-in inspections per 7.4.1(C)(2) in addition to safety and reporting requirements outlined in 14.3 of this manual and,
(3) fleet vehicle inspections may be conducted at any time as directed by the Safety and Fleet Manager and may consist of scheduled or spot check inspections.
(E) any and all violations of this policy are subject to Section 9.2 of the Employee Handbook up to and including termination of employment.

The following section provides accident scene, investigation, and review procedures. All accidents, no matter how minor, must be reported to the Company immediately or as soon a practically possible. Refer to the Accident Checklist located in each vehicle for additional assistance. For this section, accident is defined as any event involving a Company motor vehicle, that produces injury, death, or damage. All employees will take the following actions when involved in a motor vehicle accident:
(A) comply with Transportation Code, Chapter 550, Subchapter B: Duties Following Accident
(1) Sec 550.021 Accident Involving Personal Injury or Death,
(2) Sec 550.022 Accident Involving Damage to Vehicle,
(3) Sec 550.023 Duty to Give Information and Render Aid
(4) Sec 550.025 Duty on Striking Structure, Fixture, or Highway Landscaping
(5) Sec 550.026 Immediate Report of Accident, and
(B) in additional to complying with TC 550 Subchapter B, all employees involved in an accident will:
(1) stop, activate, emergency indicators and contact authorities (911),
(2) if possible and/or directed by law enforcement, move vehicle to a safe location
(3) render first aid per 7.4.2 (I)
(4) follow Accident Checklist located inside vehicle,
(5) if possible, exchange insurance and other required information
(6) gather witness information if any,
(7) using personal or Company cell phone and/or tablet, take photographs of the scene only when safe to do so, ensuring to obtain:
(i) pictures of all involved vehicles, including:
(ii) license plates, damage, VIN, and/or registration certificate, and
(iii) overall scene pictures showing North, East, South, and West of scene, and
(8) if investigated by Law Enforcement, obtain:
(i) Agency
(ii) Name of Officer
(iii) Office Identification Number
(iv) Case Number, and
(9) submit all information, documentation, and pictures pertaining to the accident to the Safety and Fleet Department,
(C) make no statements to anyone other than Law Enforcement, Company officials, or Company insurance representatives, and
(D) never attempt to settle or negotiate with involved parties or responding authorities at the scene

7.5.1. Fleet Accident Investigation and Review
For this section, accident is given the same meaning as in 7.5 Fleet Accidents. The purpose of the investigation is to collect all necessary and factual information to determine preventability, improvement considerations, avoidance of future occurrences, training, and mitigate of frivolous litigation. All operators of any Company owned vehicle that are involved in a fleet accident, shall:
(A) be suspended from driving any Company owned vehicle pending an investigation by:
(1) Safety and Fleet Department personnel,
(2) Operations Manager, and
(B) be classified into two categories of:
(1) Preventable accident: an accident in which the employee driver failed to do everything reasonable to prevent the accident; including loss due to vandalism, property damage to Company vehicle, or other’s property, and
(2) Non-Preventable accident: an accident in which the employee driver did everything reasonable to prevent the accident; including loss due to vandalism, property damage to Company vehicle, or other’s property.
(C) after review by the Safety and Fleet Manager, having final accident classification authority, and when appropriate, make recommendations per Sec 9.2 of the Employee Handbook to the Company Operations Manger and/or Executive Leadership.

Telematics is a system that gathers important vehicle information that can be sent, received, stored, or tracked. The Safety and Fleet Department is responsible for the overall management of the Company vehicle telematic program that includes:
(A) assisting Senior leadership in:
(1) establishing goals for driver performance,
(2) development of policy that includes recognition and accountability, and
(B) monitoring of telematic events and what data to be captured,
(C) ensuring responsible Managers are conducting behavior coaching, counselling, or other actions in a timely manner,
(D) analyzing trends,
(E) developing ongoing training initiatives and communication to inform drivers of plan,
(F) providing scorecards weekly to applicable Managers.

All employees hired and authorized to operate a Company vehicle will participate in both new hire orientation, onboarding, and continuing education. Continuing education may consist of:
(A) online courses,
(B) classroom training,
(C) in vehicle training/coaching, and
(D) in some instances, remedial training may be required, and may consist of:
(1) online courses,
(2) classroom training,
(3) in vehicle training/coaching

Failure to follow all the procedures stated in this policy may result in the following:
(A) first offense: verbal warning or coaching,
(B) second offense: written reprimand and coaching or training,
(C) third offense: loss of driving privileges or termination, and
(D) any incident, which is severe or willful in nature may automatically go to any level of disciplinary actions deemed necessary including:
(1) suspension
(2) time off without pay,
(3) termination of employment, and
(4) criminal prosecution.

This program applies to the operation of all PowerHouse Electrical Services and Legend Lighting powered industrial trucks, motorized hand trucks, or other specialized industrial trucks by company employees. It may also be used as guidelines for contractors using powered industrial trucks engaged in company projects.

Powered Industrial Truck (PIT): Any mobile power-propelled truck used to carry, push, pull, lift, stack or tier materials. Powered industrial trucks can be ridden or controlled by a walking operator. Earth moving and over the road haulage trucks are not included in the definition. Equipment that was designed to move earth but has been modified to accept forks are also not included. Excluded are vehicles used for earth moving and over-the-road hauling. Commonly known as forklifts or lift trucks.

8.2.1. Eliminate the Hazard
(A) Operations
(1) Powered industrial trucks will not be used to open or close freight doors
(2) Riders are prohibited on forklifts and in cargo area of powered industrial trucks.
(3) Persons are not allowed to pass under raised forks.
(4) Propane tanks will not be replaced while the engine is running.
(5) Oil or other fluids spilled on the floor will be cleaned up immediately.
(6) Only stable and safely arranged within the rated capacity loads will be handled.
(7) Only attachments approved and listed by the manufacture may be used. No “in-house” constructed attachments can be used.
(8) Horseplay or unsafe driving is not tolerated

8.2.2. Reduce the Contact/Exposure to Hazards
(A) Operations
(1) Review operating instructions, warning, and precaution for the type of truck being operated.
(2) When a powered industrial truck is left unattended, the equipment will be put into neutral, the emergency brake will be set, and the power will be shut off.
(3) When the powered industrial truck is parked on an incline, the wheels will be blocked.
(4) A powered industrial truck will be considered unattended when the operator is 25 feet or more away or when the vehicle is not in view.
(5) When the operator has dismounted the powered industrial truck and is within 25 feet of the truck, the load will be lowered, the controls will be neutralized and the brakes will be set.
(6) Floors of truck trailers will be checked for breaks and weaknesses before powered industrial trucks are driven on them.
(7) When an employee is being lifted by a powered industrial truck, a safety platform will be used that is firmly secured to the lifting carriage and/or forks. An operator will remain at the controls of the truck while the employee is being lifted.
(8) Powered industrial trucks will be kept in clean condition, free of dirt, excess oil, and grease.
(B) Traveling
(1) Safe speed limits will be observed, and under all travel conditions a powered industrial truck will be operated at speeds that will permit it to be brought to a stop in a safe manner.
(2) Three truck lengths (or two seconds) will be maintained between powered industrial trucks in operation. The powered industrial truck will be kept under control at all times.
(3) When vision is obscured, the operator will slow down and sound the horn.
(4) If the load blocks the operator’s view, the powered industrial truck will be driven in the direction that provides the best visibility.
(5) The operator will keep a clear view of the path of travel.
(6) The loaded powered industrial truck will be driven with the load upgrade when driving on ascending or descending grades greater than 10%.
(7) Dock boards and bridge plates will be properly secured before they are driven over.
(C) Securing the Load
(1) Always place the load against the backrest to help stabilize the load.
(2) Always place the larger or heaviest part of the load closest to the backrest.
(3) If carrying wide loads such as lumber or steel, adjust the forks as wide as possible to support the load.
(4) Use clamps of wooden blocks to keep road objects such as pipes from rolling during transport.
(5) Use shrink wrap or tape as needed to secure items stacked on pellets.
(6) Never have a person walk in front of the forklift to stabilize a load while the truck is being driven.
(7) Check all wooden pallets for damage or defects before using.
(D)Conducting the Lift and Carry
(1) Always evaluate the situation before making a lift.
(2) Always pickup an object with the heaviest side against the backrest
(3) If the load is too large to see around, always drive in reverse.
(4) Always carry the load as low as possible and watch out for overhead obstructions, such as but not limited to light fixtures, sprinkler head, or building support beams etc.

8.2.3. Administrative (Training, Warnings, Maintenance, Inspection)
(A) Operations
(1) Each powered industrial truck will be inspected before each daily shift
(i) Daily inspection records shall be kept on file with the supervisor of the power industrial truck for thirty (30) day internals.
(ii) To ensure all essential features of the truck are inspected routinely.
(iii) This is to provide documentation that inspections are occurring as required.
(2) A maintenance log will be kept that identifies repair needs and corrective actions taken for each powered industrial truck. Documentation shall be kept with the supervisor onsite of the powered industrial truck.
(3) If repairs are required on a powered industrial truck such that it cannot be safety operated, it must be tagged “Out of Service” and taken out of service until the repairs have been completed.
(4) Maintenance or repair activities are to be performed by a qualified service technician.
(5) After repairs have been completed, the powered industrial truck will be operated to inspect that repairs have been completed and the equipment is safe for normal operation.
(6) Accidents are immediately reported to the direct supervisor and the Safety and Risk Management Office.
(B) Standard Safety Equipment
(1) Powered industrial trucks must have a nameplate listing lift category, load rating, and load center prominently affixed.
(2) Powered industrial trucks must have a driver cage installed to protect the employee from falling materials.
8.2.4. Personal Protective Equipment (PPE)
(A) Seatbelts that are installed and must be utilized on each powered industrial truck.
(B) Powered industrial trucks must have a functional horn and fire extinguisher

(A) Safety and Fleet Unit has the primary responsibility for the implementation and enforcement of the Powered Industrial Trucks policies listed in this manual, and is responsible for the following:
(1) Developing, implementing, and evaluating the Industrial Truck Safety Program to ensure compliance.
(2) Providing initial and periodic training of employees on the safe operation of equipment.
(3) Maintaining the training documentation of employees who complete training sessions.
(B) Supervisors/Managers in support and administrative areas are responsible for providing the necessary direction and support to ensure the effective implementation of Powered Industrial Trucks policies listed in this manual for their work areas. Supervisors are responsible for the following:
(1) Ensuring that employees have been trained and evaluated on the specific types of powered industrial trucks that they will be operating.
(2) Ensuring that employees inspect powered industrial trucks at the beginning of each work shift and complete the appropriate inspection forms.
(3) Ensuring that proper maintenance according to the manufacturers’ recommendations is PowerHouse Electrical Services/Legend Lighting performed on the powered industrial truck and any hazards identified are corrected.
(i) Ensuring that employees comply with all OSHA regulations while operating a powered industrial truck.
(C) Affected Employees are responsible for the following:
(1) Completing the required safety training course for powered industrial trucks.
(2) Operating all powered industrial trucks in a safe manner consistent with their training.
(3) Inspecting powered industrial trucks at the beginning of each work shift and completing the appropriate inspection forms.
(4) Reporting all equipment malfunctions and/or maintenance needs to their supervisor immediately.
(5) Complying with all OSHA regulations while operating a powered industrial truck.

8.4.1. Operator License Requirements
(A) All employees who operate a powered industrial truck as part of their job must be at least eighteen (18) years of age and successful completed either online or classroom training and practical training
(B) It is a violation of Federal law for anyone UNDER 18 years of age to operate a forklift or for anyone OVER 18 years of age who is not properly trained and authorized to do so.

8.4.2. Employee Qualifications
(A) Employees must demonstrate their driving competence by passing a written test and completing a practical driving test for powered industrial trucks.
(B) Employees must demonstrate acceptable competence and knowledge in performing each task.

8.4.3. Evaluator Requirements
(A) All operator training and evaluation shall be conducted by a person who has the knowledge, training, and experience to train powered industrial truck operators and evaluate their competence.
(B) The evaluator is required to demonstrate the use of the forklift and assist the operator in locating the functions of the forklift and assist the operator in locating the functions of the forklift for employees who are unfamiliar with forklifts or possess only a few skills in the operation of a forklift.

8.4.4. Training Scope Training will consist of either online or classroom safety training and hands-on training, including a skills test performed on the specific powered industrial truck that the employee will operate. If there are two or more types of powered industrial trucks that the employee will be operating, then the employee must have practical training for each different powered industrial truck they will be operating.
(A)Training is to be done prior to:
(1) Before the employee operates a powered industrial truck
(2) When an employee is assigned to a different truck
(3) Before a new hazard is introduced into the work environment
(4) After any accident
(5) As deemed necessary by a qualified person
(B) All employees are required to be retrained at least once every three (3) years on the operator’s performance of using a powered industrial truck.
(C) Contractors are not allowed to operate any company powered industrial truck under any circumstances.
(D)Any employee who refuses such training will not be permitted to operate a power industrial truck on company property.
(E) Powered industrial truck training must include the following information:
(i) Safe Operation Instructions
(ii) Differences between powered industrial trucks and automobiles
(iii) Controls and instrumentation
(iv) Inspection
(v) Engine or motor operation
(vi) Steering and maneuvering
(vii) Visibility
(viii) Fork attachment: use and limitations
(ix) Vehicle capacity
(x) Vehicle stability
(xi) Refueling and/or recharging
(xii) Operating limitations
(xiii) Surface conditions
(xiv) Loading and unloading
(xv) Pedestrian traffic
(xvi) Hazardous locations in which the equipment will be operated
(xvii) Ramps and sloped surfaces
(xvii) Any unique or potentially hazardous conditions that could affect safe operation
(F) Once all powered industrial truck training is complete, the employee will be issued a Forklift License Certificate that expires three (3) years from the date of it is issued. The certification shall include:
(1) Name of the operator
(2) Date of the training
(3) Date of the evaluation
(4) The identity of the person(s) performing the training or evaluation

Refresher Training in relevant topics shall be provided to the employee when:
(A) The operator has been observed to operate the vehicle in an unsafe manner.
(B) The operator has been involved in an accident or a near miss incident.
(C) The operator has received an evaluation that reveals that the operator is not operating the truck safely.
(D) The operator is assigned to drive a different type of powered industrial truck.
(E) A condition changes in the workplace that could affect the safe operation of the powered industrial truck.
(F) Shall be provided at least every three (3) years if none of the above situations occur.

To protect the health and safety of all employees in compliance with OSHA 29 CFR 1910.1200 and 29 CFR 1926.59

Applies to any chemical which is known to be present in the workplace in such a manner that employees may be exposed under normal conditions or use or in an emergency.

The two (2) types of chemical hazards are:
(A) Physical Hazards, a chemical or chemicals that threatens physical safety that include;
(1) Explosives
(2) Flammables
(3) Oxidizers
(4) Self-Reactive
(5) Pyrophoric
(6) Self-heating materials
(7) Organic peroxides
(8) Compressed gases
(9) Water reactive materials, and
(B) Health Hazards, a chemical that can have a negative effect on health, either acute or chronic, that include:
(1) Acute toxicity
(2) Skin corrosion/irritation
(3) Serious eye damage or irritation
(4) Respiratory or skin sensitization
(5) Germ cell mutagenicity
(6) Carcinogenicity
(7) Reproductive toxicity
(8) Specific target organ toxicity
(9) Aspiration hazard

The HAZCOM standard is aligned with the Globally Harmonized System of Classification and Labeling of Chemicals (GHS) that provides a common and coherent approach to classifying chemicals and communicating hazard information on labels and Safety Data Sheets (SDS). Safety Data Sheets (SDS) are written or printed materials containing specific information about a hazardous chemical. To ensure chemical safety in the workplace, information about the identity and hazards of chemicals must be available and understandable to employees, and shall:
(A) maintain in the workplace, copies of the required SDS for each hazardous chemical,
(B) be readily accessible to employees when they are at work their work areas, and whereas electronically stored, be immediately accessible as required in 9.5(A)(B) with link provided in
(C) be made available upon request to designated representatives,
(D) keep and maintain a chemical inventory,
(E) keep up to date SDS when new chemicals are brought into the workplace or as changes are made to chemicals already in use; with all SDS’s containing information provided in Table 9.1, and
(F) be continually maintained and reviewed annually by the Safety Director or designee.

Safety Data Sheet (SDS) labels will include the following information: (example provided in Table 9.2)
(A) Product identifier
(B) Signal words
(C) Pictograms (examples provided in Table 9.3)
(D) Hazard statements
(E) Precautionary statements
(F) Supplier information

Employees shall be trained prior to the time of initial assignment to job and whenever a new chemical in introduced to the job or inventory. Training must include:
(A) how to read and understand information on labels and SDS’s
(B) how to obtain and use the written program and SDSs for all chemicals worked with
(C) the physical and health hazards of workplace chemicals
(D) how to detect the presence or release of hazardous chemicals
(E) protection from exposure to hazardous chemicals.

In accordance with 29 CFR 1910.12009(g)(8), electronic access and other alternatives to maintaining paper copies of the SDSs are permitted and can be access here: HAZCOM

Dust created when working with crystalline silica contains harmful particles. And while respirable crystalline silica looks like dust, it’s much more harmful to workers’ lungs. In fact, silica dust is a carcinogen, and breathing it in causes the formation of scar tissue, reducing the lungs’ ability to take in oxygen. Together, these facts outline the importance of adhering to safe work procedures related to respirable crystalline silica. This policy is in accordance with OSHA 29 CFR 1926.1153.

Employees can be exposed to respirable crystalline silica when performing work involving chipping, cutting, drilling, grinding or similar activities on materials containing crystalline silica. This policy is designed to keep employees safe and relates to occupational exposures to respirable crystalline silica in construction work. It should be noted that this policy does not apply where employee exposure remains below 25 micrograms per cubic meter of air (25 μg/m3) as an eight-hour time-weighted average (TWA) under any foreseeable conditions.

To help employees better understand this policy on respirable crystalline silica and the related OSHA standard, employees should keep in mind the following definitions:
(A)The action level refers to a concentration of airborne respirable crystalline silica of 25 μg/m3, calculated as an eight-hour TWA. Silica exposures at or above this concentration trigger requirements for exposure assessments.
(B) The competent person is an individual capable of identifying existing and foreseeable respirable crystalline silica hazards in the workplace. This individual has the authority to take prompt corrective measures to eliminate or minimize these hazards.
(C) A high-efficiency particulate air (HEPA) filter is a filter that is at least 99.97% efficient in removing mono-dispersed particles of 0.3 micrometers in diameter.
(D)Crystalline silica is a mineral commonly found in natural materials like sand, rock and stone. It can also be found in made-made materials like concrete, tile, brick, and mortar.
(E) Objective data is information based on the composition of a substance that demonstrates employee exposure to respirable crystalline silica. This data relates to a particular product, material, process, task or activity.
(F) OSHA standard 29 CFR 1926.1153 requires employers to limit worker exposures to respirable crystalline silica and take steps to protect workers. Table 10.1 matches common construction tasks with dust control methods. The silica dust control measures listed in the table include methods known to be effective, such as using water to keep dust from getting into the air or using ventilation to capture dust.
(G) The permissible exposure limit (PEL) is the legal limit for employee exposure to a chemical substance or physical agent. Employees must be protected from respirable crystalline silica exposures above the PEL of 50 μg/m3.
(H) Physician or other licensed health care professional (PLHCP) refers to an individual whose legally permitted scope of practice (e.g., license, registration or certification) allows them to provide some or all of the particular health care services required by the medical surveillance requirements of the standard.

It is critical that relevant parties understand their unique responsibilities when it comes to respirable crystalline silica. Whereas,
(A) Operations Managers, Project Managers, Safety Managers, and Supervisors are responsible for:
(1) designation of competent person(s),
(2) ensuring employees are trained on silica hazards,
(3) providing tools and equipment with engineering controls to reduce exposures,
(4) perform hazard assessments to determine if an employee’s exposure will be above 25 μg/m3 as an eight-hour TWA under any foreseeable conditions,
(5) Select and implement control measures in accordance with the construction tasks identified in Table 10.1,
(6) Maintain written records of training practices, exposure control plans, inspections, medical surveillance, respirator medical clearances and fit-test results,
(7) Ensure that work is conducted in a manner that minimizes and adequately controls the risk to workers and others,
(8) Restrict housekeeping practices that expose workers to silica where feasible alternatives are available and,
(B) Identified Competent Person is expected to:
(1) Make frequent and regular inspections of job sites, materials and equipment to implement the written exposure control plan,
(2) Identify existing and foreseeable hazards in the workplace and take prompt corrective measures to eliminate or minimize them,
(3) Notify management of any issues identified during inspections in order to coordinate and facilitate prompt corrective actions,
(4) Assist management in conducting job site and hazard assessments to determine if an exposure control plan, exposure monitoring and medical surveillance is necessary and,
(C) Employees are expected to:
(1) Follow work procedures established in exposure control plans and this policy,
(2) Use personal protective equipment in an effective and safe manner,
(3) Participate in exposure monitoring and the medical surveillance program when required,
(4) Report any unsafe conditions to management and the competent person,
(5) Understand the signs and symptoms of silica illnesses. Report any exposure incidents, or any signs or symptoms of illness to management and the competent person.

In accordance with applicable OSHA standards, there are effectively two methods of control. They consist of
(A) Specified Exposure Controls. This type of control matches common tasks with dust control methods that are known to be effective, using a combination of engineering controls, work practices, and PPE to protect employees and is the preferred method of control identified in Table 10.1 and,
(B) Alternative Exposure Control. This type of control is for any tasks not accounted for in Table 10.1 or cannot be properly implemented, alternative exposure control methods will be used ensuring employee’s exposures to silica do not exceed the PEL (50 μg/m3 as an eight-hour shift)

Where respiratory protection is required, each employee shall use the appropriate respirator that complies with any applicable requirements in Table 10.1. Situations requiring respiratory protection include, but are not limited to the following:
(A) where exposures exceed the PEL during periods necessary to install or implement feasible engineering and work practice controls,
(B) where exposures exceed the PEL during tasks for which engineering and work practice controls are not feasible and,
(C) during tasks for which an employer has implemented all feasible engineering and work practice controls, and such controls are not sufficient to reduce exposures to or below the PEL.

Dry sweeping or dry brushing should not be used where such activity could contribute to silica exposures. Wet sweeping, HEPA filtered vacuuming or other methods that minimize the likelihood of exposure are preferred. Compressed air should not be used to clean clothing or surfaces where such activity could contribute to silica exposure unless the compressed air is used in conjunction with a ventilation system that effectively captures the dust created by the compressed air.

This program is applicable to all Company employees while engaged in work at Powerhouse Electrical Services/Legend Lighting facilities and/or facilities operated by others.

11.2.1. Planning
The site manager will:
(A) Ensure that a minimum of one employee, with a valid certificate, shall be present to render first aid at all times work is being performed if medical assistance is not available within 3-4 minutes.
(B) Ensure that provisions shall have been made prior to commencement of a project for prompt medical attention, including transportation, in case of serious injury.
(C) Ensure adequate first aid supplies and equipment are easily accessible when required.
(D) Ensure that in areas where 911 is not available, the telephone numbers of the physicians, hospitals, or ambulances to be used shall be conspicuously posted.

11.2.2. Medical Response
(A) All minor first aid is to be self rendered. Because of the risks presented by certain bloodborne pathogens, no one is allowed to tend the minor injuries of another.
(B) In the absence of an infirmary, clinic, hospital, or physician, that is reasonably accessible in terms of time and distance to the worksite, which is available for the treatment of injured employees, a person who has a valid certificate in first-aid shall be available at the worksite to render first aid. A valid certificate in first-aid training must be obtained from the U.S. Bureau of Mines, the American Red Cross or equivalent training that can be verified by documentary evidence.
(C) Employees authorized to render first aid will always observe universal precautions.(Universal Precautions means that the aid giver treats all bodily fluids as if they were contaminated).
(D) If 911 is not available refer to the list of posted phone numbers for prearranged medical response providers. All Company authorized first responders shall have a cell phone as a means of communications; otherwise hand held radios or telephones shall be used as a means of communication.

11.2.3. Supplies and Equipment
(A) First aid supplies shall be easily accessible when required. Always follow the manufacturer's instructions when using the materials in the first aid kit.
(B) All Company first aid kits contain appropriate items determined to be adequate for the environment in which they are used and if on a construction site are stored in a weather proof container with individual contents sealed from the manufacturer for each type of item.
(C) The Companies are responsible to ensure the availability of adequate first aid supplies and to periodically reassess the availability for supplies and to adjust its inventories. First Aid kits are to be inspected:
(1) First aid kits or cabinets will be periodically inspected to verify that they are fully stocked and that no expiration dates have been exceeded, and
(2) Before being sent out to each job, and
(3) Replace any items that have exceeded their expiration dates or that have been depleted.
(D) Where the eyes or body of any person may be exposed to injurious corrosive materials, a safety shower and/or eye wash (suitable facilities) or other suitable facilities shall be provided within the work area. Ensure expiration dates are checked and water used in storage devices is sanitized.
(E) An assessment of the material or materials used shall be performed to determine the type flushing/drenching equipment required. At client job sites, portable or temporary stations must be established prior to the use of corrosive materials.

11.2.4. Transportation
(A) Based on the first responder’s assessment of the injuries involved, decide whether the injured requires to be taken directly to a hospital’s emergency room, occupational medicine provider or administer first aid on location. (G)Examples of serious injuries that result in the injured being transported to a medical provider are those resulting in severe blood loss, possible permanent disfigurement, head trauma, spinal injuries, internal injuries and loss of consciousness. Keep in mind that the needs and well-being of the injured are the first priority.
(B) Proper equipment for prompt transportation of the injured person to a physician or hospital or a communication system for contacting necessary ambulance service shall be provided.
(C) Choices to consider include: private automobile, company vehicle, helicopter, crew boat, EMS vehicles including medi-vac helicopters, or any other transportation that can provide safe transportation to the hospital or doctor’s office in order to provide medical attention to the injured in the quickest manner without any additional complications or injuries to the injured employee.

11.3.1. Safety and Feet Unit
The Safety Manager is responsible for corresponding with the Red Cross or an equivalent to keep employee training levels current.

11.3.2. Supervisors/Managers
It is the responsibility of the site manager to ensure that first aid kits are provided and maintained.

11.3.3. Employee
All employees are responsible for using first aid materials in a safe and responsible manner.

Volunteers or selected employees are trained by the American Red Cross or equivalent in CPR and first aid. Each of these trained and certified employees are equipped with protective gloves and other required paraphernalia. CPR training must be re-certified annually and first aid training must be re-certified every three years.

The purpose of this procedure is to protect employees from associated hazards, provide direction, and guidance for safe warehouse operations.

To provide a safe work environment and to comply with the Occupational Safety and Health Administrations (OSHA) various regulations that relate to Warehouse Safety. Take proactive approaches in identifying hazards, providing necessary resources, equipment, and provide appropriate training for all affected employees. While written in adherence with OSHA regulations, this should not be considered a substitute for any OSHA provisions or standards.

OSHA’s standards identify areas where protection is needed and has mandated certain procedures and safety measures to minimize or eliminate hazards and accidents associated to Warehouse Operations. Employee safety and well-being as a priority, Powerhouse Electrical Services and Legend Lighting intends to comply with OSHA standards.

12.4.1. Emergency/Medical Response
Emergency/Medical plans for each warehouse area will be created and implemented. The plan will provide for adequate first aid kits, prompt medical attention for employees in the event of an accident and other safety measures as deemed necessary. Emergency/Medical plans will be posted or readily available at each work site.

12.4.2. Accident Reporting
Injury accidents will be reported to the Safety and Fleet unit. An initial accident report will be completed and submitted to Safety and Fleet by both the Employee and Supervisor/Manager. These can be found on Company shared Safety Management folder located in “U” drive.

12.4.3. Job Hazard Assessment (JHA)
(A) A Job Hazard Assessment is required per 1910.132(d)(2) that certifies the identity of the workplace evaluated, identifies the person certifying that the evaluation was performed, and the date of assessment. The hazard assessment provision appears in the general requirements for PPE and the Company will need to determine if the PPE is necessary. Upon completing the assessment, however, first consider engineering controls and work practice controls to reduce or eliminate any hazards identified.
(B) Managers/Supervisors will conduct a walkthrough assessment and determine the type of hazards, level of risk, and seriousness of potential injuries. Also, consider the possibility of exposure to several hazards simultaneously. If the hazards cannot be sufficiently mitigated through engineering or work practice controls, identify the appropriate PPE.
(C) Warehouse Managers/Supervisors will conduct a Job Hazard Assessment (JHA) outlined in 1910.132(d)(2).
The Safety Manager or designee will review the JHA and certify that the assessment was performed. (See Safety Unit for current Safety Inspection Platform).

12.4.4. Hazard Control
The following hazard control procedures are not all inclusive and is meant to identify the most commonly recognized hazards associated with warehouse operations. A Job Hazard Assessment should be utilized to identify additional hazards and controls. Refer to the Procedures subsection of this topic.
(A) Forklifts
(1) Ensure all forklift operators are competent and have completed certified training. Perform regular refresher training and evaluation when an operator is observed operating the vehicle in an unsafe manner.
(2) Perform daily pre-start inspections to check for controls and equipment damage. Refer to Powered Industrial Trucks (Forklift) policy and procedures in this manual.
(B) Docks
(1) Forklift operators will be attentive and drive slowly on dock plates, make sure dock edges are clear and safe to support loads.
(2) Always ensure that warning signs and mechanisms are in place to prevent people from getting near docks.
(C) Manual lifting/handling
(1) Plan ahead and determine if the need for lifting can be minimized by applying good engineering design techniques.
(2) Observe proper ergonomic posture when carrying or moving loads. If products are too heavy, ask for assistance.
(D) Hazards Chemicals
(1) When handling hazardous chemicals, a HAZCOM program should be implemented. The HAZCOM program includes identification of chemical hazards; proper handling, storage, and disposal of chemicals; and the use of appropriate PPE. Refer to Company HAZCOM
(E) Charging Stations
(1) Warehouse charging stations used to refuel or recharge all powered equipment will be clearly identified. This includes units powered by gasoline, LPG, or battery.
(2) Charging stations should be away from open flames. Smoking is prohibited. Fire extinguishers will be available and in good working condition. Proper PPE will be worn.

Warehouse hazards are addressed in specific standards for general industry (29 CFR 1910). In addition, Section 5(a)(1) of the General Duty Clause, requires employers to furnish each employee’s place of employment free from recognized hazards that are causing or likely to cause death or serious physical harm and take reasonable steps to prevent or abate the hazard.

12.5.1. Safety and Fleet Unit
(A) Review and update warehouse safety procedure to conform to current standards and policies as needed.
(B) Monitor compliance with standards set forth in the program by periodic inspections and feedback.
(C) Assist warehouse Managers/Supervisors by providing training as set forth in this procedure.
(D) Provide guidance for the proper selection and use of appropriate protective equipment to meet the requirements of this procedure.
(E) Ensure that all warehouse employees receive the appropriate level of training identified in 29 CFR 1910.

12.5.2. Mangers/Supervisors
(A) Provide necessary personal protective equipment for warehouse employees.
(B) Conduct monthly warehouse safety inspections and submit to Safety and Fleet.
(C) Ensure that all employees perform their assigned duties as outlined in this procedure.
(D) Take appropriate action whenever an employee under his/her direction fails to follow safety precautions outlined in this procedure.
(E) Ensure Job Hazard Assessment is complete, current, and applicable.
(F) Report all injury accidents and near miss incidents to the Safety and Fleet unit.
(G) Proactively seek to improve warehouse safety.

12.5.3. OSHA regulations, standards, responsibilities
While there are no explicit OSHA warehousing regulations, warehouse operations fall under the general industry requirements which include the below standards. Managers/Supervisors will be required to prepare and implement the following:
(A) Hazard Communication (HAZCOM): prepare and implement a written HAZCOM program and warehouse employees who may be exposed to hazardous chemicals should know about them and how to protect themselves.
(B) Emergency Action Plan (EAP): prepare and implement a detailed plan describing the actions warehouse personnel should take in the event of a fire or other emergency situations.
(C) Fire Safety: warehouses employing more than 10 workers will have a written fire prevention plan, kept in the warehouse, and made available to warehouse personnel for review.
(D) Exit Routes: identify at least 2 well-designed and well-constructed emergency exit routes located as far away as practical from each other in case one is blocked by fire or smoke.
(E) Walking/Working Surfaces: warehouse personnel working at heights, especially on elevated platforms, should have fall protection systems to protect themselves from falls.
(F) Medical and First Aid: provide medical and first aid personnel and supplies commensurate with warehouse hazards.

12.5.4. Employees
(A) Recognize known hazards associated with warehouse operations.
(B) Always conduct work in a safe manner
(C) Adhere to all items identified in this procedure.
(D) Bring to the attention of Supervisors/Managers any safety concerns.
(E) Proactively seek to improve warehouse safety.
(F) Wear high-visibility clothing such as high-vis shirts, or outerwear such as jackets or vest over nonhigh-vis garments. All high-vis garments must meet the American National Standard for High-Visibility Safety Apparel.

Warehouse employees can be exposed to a wide range of hazards including forklift accidents, lifting injuries, and falling hazards. With proper and consistent training, warehouse employees can proactively avoid safety risks and create a safer work environment. Training responsibilities are as follows:

12.6.1. Manager/Supervisors
(A) Develop a training schedule for warehouse employees.
(B) Conduct training pertaining to warehouse safety operations.
(C) Ensure each warehouse employee regularly attends training.

12.6.2. Employees
(A) Regularly attend training.
(B) Retain and adhere to training lessons, standards, and best practices.
(C) Make up training when required.
(D) Complete retraining when required or directed

12.6.3. Required Training. At a minimum, warehouse safety training will include:
(A) 1910 Subpart D: Walking Working Surfaces
(B) 1910 Subpart E: Exit Routes and Emergency Planning
(C) 1910 Subpart F: Powered Platforms
(D)1910 Subpart G: Occupational Health and Environmental Control
(E) 1910 Subpart H: Hazardous Materials
(F) 1910 Subpart I: Personal Protective Equipment
(G) 1910 Subpart J: General Environmental Controls (control of hazardous energy)
(H) 1910 Subpart K: Medical and First Aid
(I) 1910 Subpart L: Fire Protection
(J) 1910 Subpart N: Materials Handling and Storage
(K) 1910 Subpart O: Machinery and Machine Guarding
(L) 1910 Subpart P: Hand and Portable Powered Tools and other hand-held Equipment
(M) 1910 Subpart S: Electrical (General use of equipment)
(N) 1910 Subpart Z: Toxic and Hazardous Substances (HAZCOMM)

12.6.4 Retraining
Retraining is required when:
(A) There are changes in warehouse operational procedures, other equipment or procedures related to the hazards associated warehouse operations.
(B) When an employee demonstrates a lack of skill, understanding or where inadequacies are noted in an affected employee’s work. This would indicate that the employee has not retained proficiency.

This heat-illness prevention plan was developed to provide supervisors and workers with the training and tools to help protect them from heat-related exposures and illnesses. The following heat-illness Prevention Plan was prepared using guidelines provided by the Occupational Safety and Health Administration (OSHA), and the National Institute for Occupational Safety and Health (NIOSH). This prevention plan is provided as a resource and not designed to address all work site scenarios and heat stress hazards. It is designed to help employers and employees reduce heat related illnesses. The general approach addresses four (4) key areas of heat-illness prevention identified as:
(A) Training workers and supervisors on heat-illness prevention strategies
(B) Recognizing and reporting the signs and symptoms of heat-related illnesses
(C) Monitoring weather and workplace conditions
(D) Implementing heat-illness prevention strategies to reduce heat stress.

Each work site and job task can be unique and contain a number of heat stress hazards that must be addressed prior to the beginning of work and during work activities. Supervisors and workers re responsible for assessing these hazards and taking necessary corrective action.

The Companies are dedicated to protecting employees from on-the-job illnesses and injuries. All employees have the responsibility to work safely on the job. The purpose of this plan is to supplement our existing safety and health program and to ensure employees recognize heat stress hazards and act appropriately to address those hazards. The general approach addresses five (5) key areas of heat-illness prevention, as outlined below in Table 13.1.

The following information will be covered on heat re-related illnesses, including cause, preventative measures, signs, and symptoms, first aid treatment and reporting requirements.

13.4.1. Heat Rash
(A) Cause: Irritation of skin due to excessive sweating
(B) Prevention:
1) Wear clean loose-fitting clothing that allows sweat to dissipate.
(2) Avoid working in sweat-soaked clothing for prolonged periods (change clothes as needed)
(C) Signs and Symptoms:
(1) Itchy and painful clusters of red blisters
(2) Common to neck, chest, groin, armpits and creases of elbows and knees
(D) First Aid:
(1) Move person to a cool location.
(2) Have a person take a cool shower.
(3) Thoroughly dry the skin following shower.
(4) Continue to ensure skin is cleaned and dried frequently, especially before and after shifts.
(5) Seek medical treatment if rash persists for more than two days or if rash becomes infected.

13.4.2. Heat Cramps
(A) Cause: Depletion of salt and water in body due to excessive sweating. This is a precursor to more serious heat exhaustion and/or heat stroke.
(B) Prevention:
(1) Acclimatization to heat helps reduce salt and water loss.
(2) Drink adequate amounts of water throughout the day.
(3) Salt your foods to taste.
(C) Signs and Symptoms:
(1) Muscle cramps, spasms and/or pain
(D) First Aid:
(1) Move person to a cool location.
(2) Provide electrolyte replacement fluid to replace lost salt and water.
(3) Seek medical treatment if cramps persist or other heat-illness symptoms develop (elevated body temperature, elevated heart rate, headache, dizziness, etc.)

13.4.3. Rhabdomyolysis “Rhabdo”
(A) Cause: Muscle injury where muscles break down. This is a life-threatening condition that can happen after an injury or physical exertion without rest.
(B) Prevention:
(1) Acclimatization to heat
(2) Drink adequate amounts of water throughout the day
(3) Rest after physical exertion
(C) Signs and Symptoms:
(1) Muscle cramps or pain
(2) Abnormally dark urine (tea or cola colored)
(3) Weakness
(4) Exercise intolerance
(D) First Aid:
(1) Stop activity
(2) Increase fluid intake.
(3) Seek medical attention.

13.4.4. Heat Exhaustion
(A) Cause: The body’s inability to cool itself, often due to a combination of several factors (high temps, humidity, physical exertion, dehydration, clothing that block sweat evaporation and/or alcohol use). This is a serious condition that can lead to life-threatening heat stroke.
(B) Prevention:
(1) Acclimatization to heat
(2) Drink adequate amounts of water throughout the day
(3) Take small rest breaks in the shade to allow the body to recover from heavy exertion and heat exposure.
(4) Protect skin against sunburn.
(5) If possible, perform heavier physical labor towards cooler part of the day.
(C) Signs and Symptoms:
(1) Elevated core body temperature of 100.4 F to 102.2 F
(2) Weak, but rapid pulse (elevated heart rate)
(3) Cool, moist skin (person may appear pale with clammy skin)
(4) Excessive sweating
(5) Headache and possible irritability
(6) Fatigue or weakness
(7) Dizziness and/or feeling faint.
(8) Nausea and/or vomiting
(9) Decreased urine output.
(D) First Aid:
(1) Immediately stop work and seek medical care (call 911)
(2) Move to cool location.
(3) Remove or loosen unnecessary clothing.
(4) Drink small amounts of cool water
(5) Spray skin with cool water and fan rapidly to increase evaporation and cooling.
(6) Monitor body temperature and continue cooling efforts.

13.4.5. Heat Stroke
(A) Cause: The body is unable to cool itself and regulate core body temperature. This is a serious and life-threatening condition that requires immediate medical attention (call 911)
(B) Prevention: same as Heat Exhaustion
(C) Signs and Symptoms:
(1) Elevated core body temperature about 104 degrees
(2) Hot, dry skin or heavy sweating
(3) Mental confusion, agitation and/or irrational behavior
(4) Clumsiness
(5) Slurred speech
(6) Fainting or a loss of consciousness
(7) Seizures or convulsions
(D) First Aid:
(1) Call 911 and seek immediate medical attention for the victim; do not wait as their life depends on getting immediate medical care.
(2) Provide immediate and aggressive cooling to their body.
(i) Elevate feet about heart level.
(ii) Remove or loosen unnecessary clothing.
(iii) Pack ice in groin and armpit areas
(iv) Soak skin with cool water and fan rapidly to increase cooling of skin.
(v) DO NOT give the victim fluids to drink.
(vi) Monitor body temperature and continue cooling efforts.
(3) Administer CPR as needed and until emergency medical services arrive.

13.5.1. Reduce the Contact/Exposure to Hazards
(A) Reduce physical exertion and physical demands of work through the use of powered tools and equipment.
(B) Reduce radiant heat loading from the sun or other sources of radiant heat by the use of cover, shade, shielding, and loose covering clothing.

13.5.2. Administrative (Training, Warnings, Maintenance, Inspection)
(A) Adjust work schedule to ensure workers are acclimated to work in hot conditions if possible.
(B) Encourage adequate water intake at frequent intervals to prevent dehydration.
(C) Ensure hydration systems are being used (water jug, camel back, etc.)
(D) Train employees on the recognition signs and symptoms of heat related illnesses or stress
(E) Encourage limited use of caffeine and alcohol consumption.

13.5.3. Personal Protective Equipment (PPE)
(A) Loose fitting closing
(B) Clothing that reduces radiant heat from sun exposure

To ensure workers are prepared to work safely under hot conditions, all employees and supervisors who may be exposed to heat stress and heat-related illnesses will receive training on the following:
(A) Risk factors for Heat Stress
(1) Environmental
(2) Work-related
(3) Personal
(4) Acclimatization
(5) Hydration
(6) Rest breaks

Respect for heat stress, heat related illnesses, and compliance with all safety rules are considered conditions of employment. The supervisor, as well as the individuals responsible for safety and personnel, reserve the right to disciplinary warnings to employees, up to including termination, for failure to follow the guidelines of this program.

The Safety Manager will review this plan annually to determine if additional practices, procedures, or training needs to be implemented to improve heat-illness prevention measures. Employees will be notified and trained on any new procedures.

The purpose of this procedure is to guide and assist with required safety reporting through the use of approved reporting and data collection software.

To provide a safe work environment, ensuring compliance with all applicable regulations, standards, and policies. Safety reporting, along with date collection is a systematic process of gathering observations or measurements. The continued research, development, and implementation of cloud-based safety reporting and data collection systems will greatly assist in preventing workplace injuries/illnesses, improve compliance, reduce costs, engage employees, and increase overall productivity

A critical element of any effective safety and health program is a proactive, ongoing process, that involves all employees in the identification, assessment, and mitigation of hazards. The following are responsibilities associated with safety reporting and data collection and includes:
(A) Safety Manager: authorized by Executive leadership, the Safety and Fleet Manager will, in coordination with the Company Operations Manager,
(1) Research, develop, and implement safety reporting procedures,
(2) Ensure compliance to policies, procedures, applicable regulations, and standards,
(3) Enforce and review Company progressive disciplinary options,
(4) Develop and conduct safety reporting training,
(5) Assess, compile, and submit weekly/monthly safety reports as required
(6) Conduct safety reporting audits as needed, and
(B) Managers: authorized and directed by the Company Operations Manager, in coordination with the Safety Manager will:
(1) Ensure compliance to policies, procedures, and applicable regulations, and standards in assigned area of responsibility,
(2) Review safety reports for accuracy and completion,
(3) Conduct periodic inspections as needed,
(4) Ensure accountability of assigned Supervisors,
(5) Report technical issues to the Safety Manager or IT representative, and
(C) Supervisors: identified as Safety’s crucial role and as authorized and directed, will:
(1) Comply with all policies, procedures, and applicable regulations, and standards,
(2) Comply will all directives,
(3) Ensure reports are accurate and complete,
(4) Proactively identify and report hazards,
(5) Ensure employee compliance and accountability,
(6) Meet safety reporting objectives and deadlines,
(7) Proactively seek to improve safety reporting and the Company Safety Program,
(8) Bring to the attention of Management and/or resolve any technical issues pertaining to safety reporting applications,
(9) Attend and participate in required training, and
(D) Employees, as authorized and directed, will:
(1) comply with all Safety reporting requirements and directives,
(2) proactively identify and report known hazards,
(3) attend and participate in training, and
(4) comply with Safety inspections conducted by Managers or Supervisors.

The Safety Program will only be as strong as the least-effective supervisor. It is exceedingly difficult to achieve sustained safety compliance and success where supervisors lack the skills, knowledge, judgement, or effort in support of the Company’s safety program. Supervisors are the frontline leaders who turn policies into actions, and as directed, shall:
(A) conduct safety related tasks weekly, as identified by the Safety Manger that,
(1) will be completed any day during the identified work week, and
(2) for reporting purposes, will not report an inspect of their own individually assigned equipment, PPE, or vehicle; nor report an inspection of a fellow Supervisor with,
(i) Supervisor inspections only being reported by the Safety Manger or designee, or Operational Managers, and
(3) when an inspection identifies missing, or damaged equipment, workplace, or worksite hazards, missing or damaged PPE, the submitted report will indicate what corrective action was taken or requested, and
(B) conduct their tasks in a thorough manner, submitting reports that reflect professionalism, containing no derogatory or explicit language, and
(C) ensure safety reports are accurate and complete.

Exemptions to safety inspections and reporting are:
(A) approved time off or leave,
(B) medical restrictions provided by a medical provider,
(C) hazardous weather conditions that prevent inspections or observations from being conducted,
(D) when approved by the Safety Manager.

Safety reports are considered official documents and are subject to inspection and subpoena. All safety reports shall be factual, adhere to policy, law, and standards. Any employee that falsifies a report or is misleading in reporting shall be subject to progressive discipline options up to and including termination of employment as outlined in Section 9.2 of the Employee Handbook.

For the purposes of this policy, Reporting Software Application is defined as any approved software, program, or application designed to handle a specific collection and processing of data. Designated employees who are assigned or issued a Company device (smart phone, tablet, etc.) will be required to:
(A) coordinate installation through Company IT services and,
(B) when a new device is issued or updated, ensure the current reporting application is properly installed

Safety reports are considered official documents and are subject to inspection and subpoena. All safety reports shall be factual, adhere to policy, law, and standards. Any employee that falsifies a report or is misleading in reporting, or in any way alters or attempts to alter reporting applications, shall be subject to progressive discipline options up to and including termination of employment per Section 9.2 of the Employee Handbook.

Each Supervisor will be trained in safety reporting policy, procedures, and applications. Coordination and delivery of training will be conducted by the Safety and Fleet Department.

Retraining, to include remedial training, will be coordinated through the Safety and Fleet Department. Retraining should be conducted when any employee is performing below established standards, when new policies/procedures are adopted, or new reporting software is to be implemented.

Each employee has the responsibility to comply with Company policies or procedures. Employees will be held accountable for all actions or inactions. Any violation of policy or procedure is subject to the Company’s Progressive Discipline options as outlined in Section 9.2 of the Employee Handbook.

This policy provides guidance for the recognition of contributions and enhancements to the Company’s Safety Program and is structured to recognize outstanding work in the field of safety.

This policy is for each Company location, warehouses, and all employees.

The Safety Award Program recognizes different levels of achievement, and each award has established eligibility requirements, nominations, documentation, and approval authority.

15.3.1. Award for Excellence in Safety “Top Shop”
This is awarded annually by the Safety and Fleet Manager to the top overall safety performing area that demonstrates significant improvement, sustained excellence and/or leadership in accident prevention programs and performance. Award criteria that may be used to substantiate program improvements and support the nomination include, but are not limited to, the following:
(A) preventable fleet motor vehicle accidents,
(B) personnel injuries or illnesses,
(C) workers compensation costs,
(D) percentages training completed to improve safety awareness,
(E) development of strategies, controls, or procedures that contribute to the Safety Program,
(F) proactive measures to enhance risk management or hazard mitigation,
(G) level of involvement by area leadership,
(H) fleet operational costs
(I) overall driver safety score percentage, that demonstrates exemplary safety performance and productivity.
This award will consist of a plaque and citation.

15.3.2. Leadership Award for Excellence in Safety “Top Soup”
This is awarded annually, by the Safety and Fleet Manager to the top safety performing Supervisor from each location, elected by levels of Company leadership as having made the most significant contribution to the area and team’s:
(A) accident prevention
(B) hazard mitigation
(C) team accountability
(D) continued safety education,
(E) safety inspection and compliance,
(F) mentoring of assigned team members
(G) level of active involvement,
(H) team driver safety score percentage and exhibits overall excellent leadership in support of the Safety Program.
This award will consist of a plaque and citation, or any additional deemed appropriate by Company Leadership.

15.3.3. Employee Award for Excellence in Safety
This is awarded annually, by the Safety and Fleet Manager to the top safety performing employee from each location, elected by levels of Company leadership as having made the most significant individual contribution in:
(A) accident prevention
(B) hazard mitigation
(C) accountability / responsibility
(D) continued safety education,
(E) safety inspection and compliance,
(F) level of active involvement, that exhibits overall excellent performance in support of the Safety Program.
This award will consist of a plaque and citation, or any additional deemed appropriate by Company Leadership.

15.3.4. Safety Certificate of Appreciation and Recognition
This is awarded to any employee, by the Safety and Fleet Manager as warranted, who exhibits a high level of continued commitment and performance to the Safety Program. This award will consist of a citation, or any additional deemed appropriate by Company Leadership.

The Fleet Safety Award Program recognizes different levels of achievement, and each award has established eligibility requirements, nominations, documentation, and approval authority.

15.4.1. Award for Excellence in Fleet Safety “Top Shop”
This is awarded annually by the Safety and Fleet Manager to the top overall safety performing area that demonstrates significant improvement, sustained excellence and/or leadership in accident prevention programs and fleet safety initiatives. Award criteria that may be used to substantiate program improvements and support the nomination include, but are not limited to, the following:
(A) no preventable fleet motor vehicle accidents,
(B) fleet operational cost,
(C) no pending accident investigations
(D) care and maintenance,
(E) overall driver safety score percentage that demonstrates exemplary fleet safety performance and productivity.
This award will consist of a plaque and citation.

15.4.2. Employee Award for Excellence in Fleet Safety
This is awarded annually, by the Safety and Fleet Manager to the top performing safe driver from each Company location that exhibits the following:
(A) no preventable accidents
(B) no pending accident investigations
(C) top driver safety score
(D) initiative and responsibility
(E) excellent care and maintenance of assigned Company vehicle.
This award consists of a plaque, citation, or any additional incentives approved by Company Leadership.

15.4.3. Fleet Safety Recognition Award
This is awarded annually, by the Safety and Fleet Manager to the top ten (10) performing safe drivers of all employees that exhibit the following:
(A) no preventable accidents
(B) no pending accident investigations
(C) must have at a minimum total safety driver score of 95% or greater
(D) no safety violations or infractions
(E) initiative and responsibility
(F) excellent care and maintenance of assigned Company vehicle.
This award consists of a citation, carrier, or any additional deemed appropriate by Company Leadership.

15.4.4. Fleet Safety Certificate of Appreciation
This is awarded to any employee, by the Safety and Fleet Manager as warranted, who exhibits a high level of continued Fleet Safety commitment, performance, or improvement. This award will consist of a citation, or any additional deemed appropriate by Company Leadership.